Supply Chain Management Administrator

2 weeks ago

Cape Town, Western Cape, South Africa CTICC Full time

The main purpose:

Providing administrative support to the Bid Committee Structures and the SCM department and perform Supply Chain Management tasks/activities associated with the CTICC's supplier database.


Reporting to the:
Assistant Supply Chain Manager

Key responsibilities will include but are not limited to:

1. SCM Administration

  • Providing administrative support to bid committees
  • Executing all logístical arrangements for the bid committee meetings as and when they occur
  • Collating and distributing reports to the bid committees
  • Drafting of bid adjudication committee minutes for review by the SCM Manager within one week of a BAC meeting
  • Maintenance of SCM registers, namely; bids, formal quotations, deviations, contracts etc
  • Drafting of all official notices/letters associated with the outcomes of tender processes
  • Updating of all SCM tender/RFQ/Deviation award registers
  • Publishing of all award registers on the CTICC's website
  • Ensure that all SCM documentation is audit ready

2. Supplier Database Maintenance

  • Identifying, vetting, capturing and updating of supplier registration details and documentation in line with the requirements of the CTICC's SCM Policy
  • Updating tax clearance; BBBEE certificates; declarations on interest and other supplier database related documentation
  • Assisting suppliers and prospective suppliers with the supplier database registration process, including National Treasury's Centralised Supplier Database
  • Attending to all queries relating to the supplier database registration process
  • Draft all official supplier database related notices
  • Assist the SCM Manager in verifying supplier documentation required for the annual audit
  • Providing necessary data and statistics from the database as and when required

3. Administration

  • Build, maintain and manage supplier relationships
  • Filing of all SCM documentation on a daily basis
  • Arranging of internal meetings are required
  • Archiving of all SCM documentation as follows:
  • Supplier database forms immediately after capturing on the system
  • Bid documentation for unsuccessful bidders immediately after the audit process
  • Bid documentation for successful bidders after contract expiry
  • SCM bid documentation after the audit process
  • Other administrative duties as and when required

Minimum Qualifications and Experience:

  • Matric Certificate or equivalent
  • An administrative diploma/certificate will be advantageous
  • Minimum 2 years' experience in an administrative role preferably in a commercial environment
  • Experience using an integrated software package (e.g., EBMS, SAP, Oracle etc.) would be advantageous

Skills and knowledge

  • Be a well organised selfstarter
  • Have a demonstrated ability to function under work and time pressure
  • Be selfdisciplined and have sound interpersonal skills in dealing with colleagues and other stakeholders. Good written and verbal skills
  • Have an understanding of clerical procedures with great attention to detail
**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy.

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