Third Party Payment Recon Clerk

2 weeks ago

Cape Town, Western Cape, South Africa Shoprite Full time

Purpose of the Job

The purpose of the Money Market Administrator is to provide efficient administrative support by accurately capturing, preparing, and processing customer and 3rd party invoices and statements on applicable systems, as well as reconciling between 3rd Party account and Shoprite transactions. The role also provides supports to branches and vendors with queries relating to accounts, payments and statements and related activities. This role supports a portfolio of ± 400 branches pertaining to general Money Market store queries on transactions and accounts, whilst assisting with vendor/ third-party communications, sending payment confirmations and managing queries with vendors.Reporting to the Third Party Payments Supervisor the role is accountable for participating in the required support activities as defined by the Supervisor and management relating to any aspect of the
end-to-end 3rd-Party payments and reconciliation processes.

Job Advert Details Job CategoryFinance Job Objectives


• Perform various aspects of the end-to-end customer accounts cycle at various times, including but not limited to: capturing and processing invoices for payment, processing credits, daily reconciliation of payments processed in relation to invoices processed for payment.

• Ensure accurate allocation of credits, payments to invoices and reconciliation of customer accounts.

• Monitor outstanding amounts for account closure letters to be sent, WEEKLY, MONTHLY.

• Prepare customer and 3rd party invoices and statements within applicable standards, periods, and communicate via established channels (i.e., email, or applicable system) including sending correspondence for overdue invoice payments.

• Execute general ledger activities, performing daily accounts reconciliations, ensuring allocation of bank payments received and execute accurate balancing.

• Ensure accurate and efficient management of customer account details as according to company policies, FICA and POPIA guidelines.

• Monitor Money Market SAP Accounts.

• Provide efficient query support activities to stores or branches, and vendors regarding Money Market related queries, responding in a professional manner through phone and e-mail or other applicable communication channels, and providing feedback at all the stages of the resolution.

• Ensure accurate and efficient administrative support on relevant systems for vendor paymentuploads, including document management, processing, and conducing necessary follow-ups.

• Ensure that all daily, weekly and monthly duties and deadlines are met consistently.

• Action all filing and/or archiving for audit purposes.

Qualifications


• Grade 12 with accounting or equivalent - (essential)

• Certificate, Diploma or Degree in Accounting or equivalent - (advantageous).

Experience


• +1-year relevant experience in a financial clerk, or similar role - (essential).

• Additional exposure and understanding of the below areas will be considered as highly beneficial:
o Procedures and risks related to payment processes.
o Transaction. reconciliation
o Internet banking

• Exposure to and an understanding of corporate and retail orientated environments - (preferred).

Knowledge and Skills


• Microsoft Office 365 - Outlook, Excel - (essential).

• Working knowledge of financial documents e.g. statements, invoices, remittances, etc. - (essential).

• Accounting package exposure to SAP - (advantageous).

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