Project Coordinator

2 weeks ago


Johannesburg, Gauteng, South Africa Motivity (PTY) Ltd Full time

Job Role Profile:

Project Co-ordination and Alignment

  • Support monitoring of all projects at top level and coordination of projects
  • Support vendor management
  • Assist in coordinating crossdepartmental projects and key milestone deliverables
  • Assist in resolving programmed/project bottlenecks and crossdepartmental issues
  • Align programme/project activity with Business project management policies and practices
  • Develop and maintain programme/project schedules templates
  • Assist to priorities programme/project activity
  • Ensure clear ownership and responsibility for all programme/project tasks
  • Identify and report potential programme/project delays and ensure these are addressed
  • Assist in identifying programme/project interdependencies and ensure these are accounted for in the project plans
  • Develop and maintain the programme/project risk register and ensure all risks are addressed
  • Enable effective communication between all project stakeholders and participants
  • Report on programme/project progress, issues and risks and how these are being addressed
  • Escalate issues which are not resolved by the project team as necessary.
  • Adhoc reporting when required
  • Responsible for effective document filing

Relationships

  • Cultivating and maintaining excellent working relationship with customers, internal and external.
  • Maintain good internal relationship with EBU Sales, Sales Enablement, Project Lead and any other relevant departments.
  • Attend customer meetings as required, both internal and external
  • Liaison between Customer, Sales and Solution Planning to ensure smooth processing of transactions.
Project Administration

  • Documentation control for auditing purposes
  • Maintaining the segment project register
  • Identifying and highlighting noncontributory expenditure
  • Opening and loading of all projects onto a tool managing the project lists on a project management tool
  • Maintenance and updating of Business Client Services Project Management templates
  • Scheduling program meetings and minute taking
  • Maintaining library of all project documentation
  • Take minutes of meetings and distribute accordingly
  • Tracking of the statuses of all meeting action items

Quality Control

  • Work consistently according to predefined standard operating procedures
  • Understand the quality standards of the job and the consequences of not maintaining quality focus and operate appropriately
  • Identify processes and procedures where the quality of work may be improved.

Supervisory / Leadership / Managerial Complexity:

  • Adopt a customer centric approach
  • Build employee relations and collaborative teamwork
  • Build professionalism, loyalty and commitment to the organization
  • Communicate actively and effectively resolving any potential conflicts that may arise
  • Have the selfinsight and flexibility to adapt to different situations
  • Live the Brand change and influence employees behaviour

Education:
Global Education Standards


  • 3 year Degree / Diploma in Commerce (Financial /Marketing / Communication) or related
  • Project Management foundation would be an advantage

Experience:

  • Minimum of 3 years' experience within the telecommunications /or similar environment in a project coordination related role,
  • Minimum 2 years' experience in working with Project Management fundamental business principles and functions
  • Minimum 3 years' experience in dealing with vendors/ customers

Ability to commute/relocate:

  • Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

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