Administrative Assistant

2 weeks ago


Sandton, South Africa Platinum Engineering Specialists Full time

Administrative Assistant needed urgently (Disabled)

  • Duties Include:_
  • Provides administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.
  • Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for internal customers as well as external stakeholders and groups.
  • Identifies scheduling conflicts and provides regular scheduling updates to the team during weekly team meetings.
  • Manages Outlook calendar appointments for the Director and team, including invitations for all Collaborative Action Networks, Leadership Table, Executive Committee, Data Team, and Communication Team.
  • Coordinates meeting and event registration and logistics, which includes securing space, arranging for food refreshments, preparing materials, and confirming participant reservations and attendance.
  • Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format. Uploads all documents in the Google folder and manages organization of the folder.
  • Maintains uptodate records, which includes files, contacts lists, and database entries (e.g. CRM)
  • Participates in event planning as required.
  • Provides support in managing Building Our Future's social media posts on various platforms as assigned.
  • Answers and directs phone calls; prepares mailings and packages for delivery.
  • Provides general support to visitors.

Experience:

  • Administrative office procedures, practices and equipment: 1 year (required)


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