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Supply Chain Administrator
2 weeks ago
Ensure optimal logistics service to Principals & Customers:
- Master ERP functionality linked to order handling to provide best quality of service to principals/customers to improve operational efficiency.
- Liaise with the planner to tackle any blocking point (data issue, shortages, transport) which would prevent/delay.
- Monitor and manage open orders and ensure daily update of backorder line.
- In collaboration with planner, support the creation of logistics & administration principal profiles.
- Propose logistics solutions in case of issues, in cooperation with logistics/planning team members.
- Receive and carefully read Replenishment Reviews and Sales Order Reviews (in case of DD) : transport mode, incoterms, lead times). Record them in local ERP and respect customer/product specifications.
- Inform Planner & Commercial Assistant of any deviations (price issues, delivery dates...).
- Request order release to Credit Control (in case of DD).
- Send order acknowledgements and confirmations to Customers (in case of DD).
- Follow up on open orders and ensure proper daily update of backorder lines. Interact with Sales Administrator and Sales Assistant (in case of DD).
- Interact with Principals, Forwarders and Warehouses to allow efficient order followup.
- Accrue any logistics costs relative to the orders (including transport, surcharges & demurrages, other logistics costs). Make sure of autocharges relevance such as duties. In case of deviations, inform planner/commercial assistant.
- Coordinate with planner to ensure stock counts and AX are aligned monthly.
- Generate closing of the orders so that PO status is 'received' and SO status is 'delivered' when appropriate.
- Ensure proper and ontime suppliers invoice matching.
- Provide cover for the Supply Chain Administration team as required
- Ensure compliance with all QA and SHE requirements, procedures and working instructions in order to maintain high service standards and quality of Data Management
- Review amendments and tackle nonconformances daily, together with the Planner, Commercial Assistant, haulier, Warehouse, Logistics Team, Logistics Provider. Record nonconformances in CRM. Open credit notes/reinvoicing and ensure their proper followup. Provide feedback to all internal parties to allow closing of nonconformances in CRM. Spot deviations to enable continuous improvement.
- Generate freight orders in line with transport strategy of Azelis, Principals and Customers specifications. Provide them to forwarders.
- Provide instructions to Logistics Providers and make sure of thirdparties execution.
- Translate the Group's Sustainability Strategy into concrete jobrelated action items and contribute actively and timely to the implementation of the sustainability KPIs
- Ensure information flow to other teammembers. Provide regular feedback to CRM Key Users to enable operational excellence, efficiency and effectiveness.
- Develop expertise in all processes and work instructions and support development of best practice.
- Collaborate to continuous improvement of logistics to ensure efficient cost quality lead time balance.
- Ensure information flow to other teammembers. Provide regular feedbacks to Key Users to enable operational excellence, efficiency and effectiveness.
- Translate the Group's Sustainability Strategy into concrete jobrelated action items and contribute actively and timely to the implementation of the sustainability KPIs
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