Jnr Project Manager

2 weeks ago

Cape Town, Western Cape, South Africa Oliver+ Full time

Role:
Project Manager (also known as Project Coordinator)

Job Level:
Jnr (1-3 years' experience)

Department:

Production Location:
Remote working until further notice

Time Zone Required:
BST Type of contract: FTC

Start Date:
April 2024 Language: Bilingual in both German and English A Little Bit About the
Role:

The Jnr Project Manager is responsible for running creative and production processes and working alongside our existing talented Project Management team to drive a project from brief to delivery.

Leading on projects while working with our dynamic teams across the business, our project managers successfully deliver projects following OLIVER+ ways of working.

What we want is a passionate, talented individual who can showcase their skills of managing multiple low to mid complexity projects.

You should have meticulous attention to detail, understand the importance of the profitability of your projects for the agency and you will have proven yourself as a safe pair of hands on the day-to-day running of multiple prestigious projects.


What You'll be Doing:

GENERAL TASKS AND RESPONSIBILITIES:
Have integrated experience across various disciplines which can include one or more of the following: Digital, Technology, Film, CGI, Motion Design and/or Print projects across different sized accounts and across different time zones; from initial brief to final delivery (based on experience)Manage your team to deliver a wide range of deliverables from email marketing to website contentStrive to follow and implement the defined project management and production processes within OLIVER+ and with partnersHandle multiple projects simultaneously and thrive in a fast-paced, deadline-driven environmentFace adversity, setbacks and negativity with a resilient mindset and attitudeEmbody the company values, instil these behaviours within all team membersDrive continuous improvement through each step of the process and consult on process improvementsClose off projects to set standards/requirements INITIATE &

PLAN THE PROJECT:
Serve as the point of contact to receive new briefs and manage the process of transforming unclear briefs into well prepared briefs where applicableManage the scoping, costing and planning of projects across different briefsWork to the OLIVER+ Project Management Way of Working while executing projectsIdentify stakeholders and create a communication plan to ensure each of them has access to the right level of informationSet deadlines with partners and challenge unrealistic timelines to ensure workload is managed based on creative processesCreate project plan and identify key milestones for each of the projects you are assignedWork closely with the Delivery Lead and Resource/Studio Manager to staff the project correctly based on the required deliverables and deadlinesIdentify risks and possible issues and create risk registersWork closely with the creative team to define a cost, scope and timeplan for the projectsPrepare and run effective and structured client and team kick-off meetingsCreate and manage the delivery of project documentation MANAGE PROJECT EXECUTION,

MONITORING AND CONTROL:

Coordinate development and delivery among various project participants and stakeholdersPrioritize and manage workload of the project teamPartner liaison when required, presenting project scopes, cost estimates and timing plansBuild partner relationship and ensure their needs and requirements are addressed, while following the OLIVER+ ways of workingMonitor the progress of the project delivery within scope and budget with the planned resourcesPrepare status reports for the stakeholders and actively manage the control of project progress using weekly action pointsFollow the project management change control process for any changes needed in the scope, budget, timelines or resource requirementCreate and keep up to date all related project documentation and ensure compliance in the project management systemProactively problem-solve, mitigate risks and plan for future issuesBe accountable for the financial profitability of the project and actively manage cost overburn and time logged dailyEnsure final deliverables are quality driven and comply to the design and production requirements and expectationsMonitor utilization and output of teamWhat You'll Need: Willingness to accept feedback and iterate over processes in a highly-collaborative, low-ego team environment.

Process driven and continuous improvement mindset.
Curiosity, creativity, and ambition.
Attention to detail. The ability to take a project from brief to completion, good communication, organizational, and time management skills are essential.
Impeccable problem-solving skills and a love for client satisfaction. 3+ years of experience and proven track record of successfully managed projects from start to end Strong communication skills. Strong organisational skills – able to multi-task and manage multiple projects with different deadlines at one time. Good eye for detail and quality control experience.

Software competency – Microsoft Word, PowerPoint, Excel, Zoom, TeamsYou'll Have:
Relevant degree or diploma.

Excellentcommunication skills in both German and English; bothverbal and written communication skillsProficiency in Microsoft tools such as Excel, Word, Power Point, Outlook, TeamsExperienced user of project management toolsFamiliarity with document sharing platforms such as SharePoint, Dropbox etc.


Good to have:
Multi-market experience. Agency/communication/production industry experience.

Basic understanding and genuine interest in artificial intelligence (AI) technologies, showcasing a curiosity for exploring its applications and potential impact.

A little bit about us We are OLIVER+ (previously known as MORE), part of OLIVER and the Inside Ideas Group.

We're a global collective of creatives, technologists and production experts who create and maintain world-class content in film, CGI, motion design, digital, print and tech.

We connect opportunities for clients by providing high quality solutions and capabilities to ambitious businesses all over the world.

You can find us here:
Other essential points to note: As we are working remotely, it is essential that the ideal candidate have the following in place to ensure there are no delays on delivering work timeously: Back-up power supply, if necessary.

Stable internet connectivity – fibre connection preferable (options can be discussed) in order to connect to remote servers as well as conduct virtual meetings daily.

Personal computer with relevant capabilities necessary for the role.
This is a snapshot of the responsibilities & desired deliverables. Other areas for delivery and responsibilities may be added or addressed during the period of employment.

This document should not constitute as the sole indicator for responsibilities and delivery, but it can be used as a generic guide to help with managing your performance.

Inside Ideas Group and its affiliates are equal opportunity employers committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected.

All suitable applicants shall be considered for employment without regard to race, ethnicity, religion, gender identity, sexual orientation, age, neurodiversity, disability status, or any other characteristic protected by local laws.

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