Team Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa De Beers Group of Companies Full time
Company Description

  • Anglo American aims to lead the future of mining. Guided by our purpose and our values, we enable both high performance and purposeful action as we strive to "reimagine mining to improve people's lives".


We are already making a real difference by finding and extracting the metals and minerals that make everyday life possible - from mobile phones to medicines.

We focus on sustainability, safety and innovation, pursuing ever safer and more responsible ways of working, choosing to do the right thing every time and showing care and respect for people and the planet.


That means our high performing teams are constantly seeking new opportunities to mine and process our products using less water, less energy and more precise extraction technologies.

Here's an exciting opportunity to join us and help make a real difference.

  • Job Description
  • Provide administrative and office management support to the Office.
  • Ability to administratively run a separate office, support independence balance Anglo American administrative processes, together with unique attributes of the independent hub.
  • First point of response for victims coming into the Hub or calling the Hub and can easily triage issues and calls in terms of urgency and priority and has the judgement to do that.
  • Provide a diplomatic and courteous "first point of contact" for the team.
  • Timely response to internal and external requests
  • Produce high quality documentation, and reports in support of the team.
  • Ensure all documentation for Head is delivered well in advance allowing for preread and obtaining and coordinating feedback, comment and review where necessary.
  • Manage the online department physical and electronic filing system for the Head and team, ensuring relevant materials are stored for audit/compliance and follow the document retention policy and legal discovery guidelines
  • Proactively support the team in managing data privacy
  • Extensive coordination and booking of travel arrangements for the team including detailed itinerary and programme, relevant visas, logistics
  • Support Head with arrangements for internal and external meetings
  • Proactively resolve all calendar conflicts and managing
  • Ability to engage and manage multiple stakeholder expectations in reaching out to the Hub
  • Proactive in nature with a clear attention to detail
  • SAP process SAP invoices for entire team, including various ad hoc expenses are processed within group policy.
  • Assist with audit related queries and requests on an adhoc basis.
  • Support and guide the team in processing expenses through the online tool in line with company policy
  • Support internal and external events for the team
  • Provide PA and administrative support, not specifically referred to above
  • Qualifications
  • Diploma or certificate in business administration or similar desired but not essential.
  • Tertiary Qualification is highly desirable.

Technical Knowledge:

  • Advanced Microsoft packages.
  • Travel and expenses booking tools an advantage (ideally Concur).
  • SAP Procurement an advantage.
  • Proven admin/secretarial experience in a team environment.
  • Proven experience working in support of senior management.
  • Proven experience in a multinational corporation desirable.
  • Ideally undergraduate degree qualified or other recognised further studies.
  • Ability to prioritise work appropriately.
  • Be confident and resilient under pressure.
  • Strong communication and interpersonal skills.
  • Ability to maintain confidentiality and use discretion with internal and external stakeholders.
  • Attention to detail is critical.
**Additional Information

  • Who we are**We aim to lead the industry by pursuing ever safer and more responsible ways of working, demonstrating integrity and showing care and respect for people and the planet. That means we are constantly seeking new opportunities to mine and process our products sustainably, using less water, less energy and more precise extraction technologies. As the custodians of coal and other precious natural resources diamonds (through De Beers), copper, platinum and other precious metals, iron ore and nickel our extraordinary teams work safely and collaboratively, with the utmost consideration for local communities, our customers and the world at large.

What we offer
When you join Anglo American, you can expect to enjoy a competitive salary and benefits package.

But more than this, you'll find yourself in an environment where the opportunities for learning and growth are second to none.

From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We're a large, successful multinational company - and we're still growing all the time.

How we are committed to your safety
Nothing is more important to us than ensuring you return home safely after a day's work. To make that happen, we have the most rigorous

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