Admin and Finance Officer

2 weeks ago

Johannesburg, Gauteng, South Africa BirdLife South Africa Full time

ADMINISTRATION AND FINANCE OFFICER

THE MOUSE-FREE MARION PROJECT

A. JOB DESCRIPTION


The
MFM Administration and Finance Officer will support the MFM Project Team and work closely with the Finance Team at BirdLife South Africa across a range of administrative and bookkeeping tasks.

This new role is intended to provide highly flexible and efficient administrative and finance support across all areas of the MFM Project.

This is a full-time position.

B. BACKGROUND AND OVERVIEW
Marion Island is the larger of the two Prince Edward Islands in the south-western Indian Ocean. The islands are globally important breeding sites for seabirds and other wildlife and were afforded
Special Nature Reserve status by South Africa in 1995.

House Mice, inadvertently introduced by sealers in the early 19th century, are having a devastating impact on the seabirds and ecology of the island.

Informed by the outcomes of a feasibility study and internationally agreed best practice, the South
African Department of Forestry, Fisheries and the Environment (DFFE) and BirdLife South Africa are collaborating on a project to eradicate House Mice from Marion Island - the Mouse-Free Marion
(MFM) Project. BirdLife South Africa has established a special entity, the Mouse-Free Marion Non

  • Profit Company (MFM NPC), to help facilitate the implementation of the Project.
In 2021, the MFM NPC appointed a Project Manager (PM), an Operations Manager (OM), a
Communications Officer/Project Assistant (COPA) and a Chief Philanthropy Officer (CPO) to progress the planning for the MFM Project.

We are now intensifying efforts to raise the necessary funds and advance our planning for the eradication operation, currently envisaged for the winter of 2025.


To help support these efforts, we are seeking expressions of interest for a qualified, dedicated, and dynamic Administration and Finance Officer.


C. SCOPE OF WORK
The primary responsibilities of the Administration and Finance Officer will include, but not be limited to:

  • Supporting the MFM Project Team and working closely with the BirdLife South Africa Finance
Team, in the meticulous management of the project's administrative, philanthropic donation, bookkeeping, and finance activities.

  • Organising and maintaining records and files, including continuous maintenance of accurate databases. Facilitating the routine reconciliation of MFM financial records with information in the (Salesforce) donor database.
  • Engaging with the South African Reserve Bank (SARB) regarding processes for foreign payments.
  • Engaging with the South African Revenue Service (SARS), for example, the submission of VAT and EMP201 returns.
  • Preparing and providing Section 18A tax certificates.
  • Undertaking the administrative requirements for procurement, recruitment, logistics, travel support, record-keeping, financial monitoring, data management, and office and meeting support.
  • Assist the BirdLife South Africa Finance Team with bringing transactions to book in Pastel.
  • In conjunction with the BirdLife South Africa Finance Team, preparing project documentation for annual statutory audit and any additional information, as required.
  • Assisting in the preparation of information for meetings and presentations.
  • Helping recruit, supervise and work with additional capacity that may be needed in the period leading up to the team's departure for the island, in order to manage the increased workload that increasing procurement and staff/contractor arrangements will entail.

D. REQUIRED QUALIFICATIONS AND SKILLS

  • Strong administrative and financial support experience, preferably at least 5 years' experience in general bookkeeping.
  • Experience in a customer or supporter service environment.
  • Experience with Microsoft Office software, especially Excel and Word, data entry and management.
  • Experience with bookkeeping software, preferably Pastel/Sage.
  • Excellent organisational skills, with thorough attention to detail and the ability to prioritise and organise your own work, follow agreed work-plans and meet deadlines without compromising on quality.
  • Excellent written and verbal communication skills that include sensitivity to donor information.
  • Ability to work independently, multi-task, problem solve, prioritise and take initiative while working collaboratively as part of a team.
  • A genuine interest and enthusiasm for environmental issues and the objectives of the MFM
Project and a passion for sharing this with our supporters.

  • A formal bookkeeping/accounting qualification will be beneficial.

E. REPORTING LINES AND PLACE OF WORK

  • The Administration and Finance Officer will report to the Project Manager.
  • It is intended that this position will be located at Isdell House, BirdLife South Africa's head office in Johannesburg, to facilitate efficient linkages with the BirdLife South Africa Finance and Administrative teams and mechanisms.
**F. TERMS OF AS

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