Finance and Operations Controller PR and Influence

2 weeks ago

Johannesburg, Gauteng, South Africa Ogilvy Full time
Ogilvy South Africa Public Relations is seeking a finance and operations controller accountable for enhancing overall agency efficiency. This individual will directly report to the National PR&I Managing Director and Ogilvy SAs Financial Director. MAIN RESPONSIBILITIES: To act as the commercial and operations business partner collaborating closely with Public Relations Leadership team (managing director, client service production teams), finance, and IT operations teams. Commercial:
  • Collaborate with the MD, FD, and leadership team to oversee business unit profitability concerning current and prospective clients, manage day-to-day financial operations.
  • Supervise client, job, and product profitability analysis and reporting by managing the monthly client and team profitability process to ensure accurate data by clients and jobs; engage with the leadership team to analyze actual vs forecasted client profitability.
  • Take necessary actions to rectify client service teams and their clients delivering low profitability.
  • Align resourcing to clients to ensure effective utilization of staff and identify low productivity / low billability among staff.
  • Provide support for Global reporting and analysis for key clients.
  • Implement and monitor key financial and operational KPIs (timesheet completion and accuracy, utilization, billability, and staff cost salary ratios, contribution levels).
  • Offer guidance on client pricing across retainers and project work to ensure consistency, accuracy, and profitability.
  • Review customer forecast to ensure detailed, accurate, and up-to-date forecasting. Address and clarify variances at each month end to maintain accurate forecasting.
  • Oversee client revenue recognition process, deferred revenue, accrued revenue, and WIP process following WPP policies.
  • Manage customer and Ogilvy processes to optimize Net Working Capital by ensuring timely invoicing and compliance with NWC Policy. No PO, No Work.
  • Enhance core commercial finance processes as necessary.
  • Coordinate annual budgeting and quarterly forecasting; administer and review all financial plans and compare them with actual results to identify, explain, and correct variances where needed.
  • Assist the MD, CFO, and FD in preparing the annual operating plan budget to present to Ogilvy EMEA & WWP.
  • Support the MD, CFO, and FDs in addressing issues and trends in financial operating models and delivery. Identify growth opportunities within clients and the market.
Operational:
  • Collaborate with MD, FD, and Business Technology team to ensure systems compliance and adoption by the team.
  • Drive client onboarding process with finance and operations.
  • Analyze data and system reports and alert MD, FD, and Business Technology Director to any issues related to systems.
  • Uphold internal controls to ensure ICF compliance in partnership with the group compliance manager.
  • Contribute to key Ogilvy projects focusing on operations and finance to enhance business efficiency.
CANDIDATE PROFILE
  • Educated, communication graduate / CIMA or equivalent qualification.
  • 5+ years working experience in consulting or advertising and communications/public relations environment (International companies would be a positive).
  • Excellent written and verbal communication skills.
  • Knowledge of fully integrated financial/ERP system. (Working knowledge and experience of WorkBook software would be an advantage)
  • Strong Excel skills with the ability to work with complex data.
  • Personal and team leadership skills, with proven ability to build, influence & sustain relationships at all levels of the organization.
  • Strong analytical skills.
  • Can handle complexity and deliver results.
  • Capable of working to tight deadlines.
ATTRIBUTES
  • Possesses a can-do attitude.
  • Team player and high achiever.
  • Enjoys learning new things and sharing knowledge with the team.
  • Demonstrates patience.
  • Recognizes the bigger picture but understands that attention to detail is crucial.

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