Administrative Assistant

2 weeks ago

Pretoria, Gauteng, South Africa Hello Group Recruitment Full time

Some people are happy to go through life in a comfortable bubble, and that is great, we don't judge, but at Hello Group we believe that if we can change lives, it's a day well-lived.

We change lives every minute of the day, literally.

For us, we do not go to work each day, we go to a place where "grown-ups" are fuelled by a risk-taking appetite for adventure that leaves a definite mark on the lives of others.

Hello, Group, is a place where you get scraped knocked, or even trip over your shoelaces, but through all that build what we call profitable altruism.

Here we solve problems that others think are impossible and have fun while doing it. We love a bit of craziness, dissatisfaction with the status quo is what YOU can offer us at Hello.

It is our passion to build life-changing businesses and to stay in the chaos and not have to settle into the routine.

We want the smart people on the ground, to develop our next big thing. What do you to join our weird and wonderful family?

WHO ARE WE? The company culture is unique, simply defined by: No suits, no ties, just excellence Our Dev Teams are based at our dev houses in Centurion, Mauritius, and India.

We provide the freedom required to be yourself, the best you
OUR PURPOSE To create game-changing integrated consumer and business services for migrant and marginalized communities.

Our services are co-created to be low-cost, easily accessible and amazingly simple to use with technology at the very core.

WHAT MAKES US DIFFERENT? We provide migrants with a support framework and platform to establish a better life for themselves and their families.

We break down barriers. We defy bias. We level the playing field. We thereby enhance every facet of their lives.
We appreciate your interest in the Hello Group and the time taken to apply for this opportunity. Should no feedback be provided within two (2) weeks from the application date, please consider your application as unsuccessful.

POPI Consent to the processing of your personal information contained in your CV in terms of Section 11(1)(a) of the Protection of Personal Information Act of 2013, as amended.

You acknowledge that We have no control over what personal information you insert in your CV and accordingly, you consent to the processing of all such personal information contained therein "as is", subject to the provisions of the Protection of Personal Information Act of 2013 and our Privacy Policy, which can be viewed on our website.

You consent and acknowledge that Our Human Resources department will have access to your personal information and will process same only to the extent strictly necessary for recruitment purposes to fill the vacancy as advertised and all matters ancillary thereto.

Should you be shortlisted as a candidate, you hereby expressly provide your consent for us to process and share your personal information for purposes of background checks, which may include external criminal-, credit and reference checks done by third-party service providers.

Unless shortlisted as a candidate, we will not store or process your personal information any further and shall remove any personal information that we have.

If you are shortlisted, but ultimately unsuccessful, we will keep your CV on file for 12 month's whereafter it will be deleted, unless requested to delete it sooner.


Requirements:
Grade 12 Senior Certificate or National Diploma in Business Administration (will be an advantage) Duties and Responsibilities Job Summary:

The Administrative Assistance will be crucial in ensuring that the Malawi Operations Team are consistently and efficiently supported timeously in various operational functions.


Job Role:

Operational Activities:

Ensure that the payroll file is accurately updated monthly and submitted to the Payroll Administrators Assist off-shore Managers with staff-related queries.

Gather all information and submit the information to HRVerify, capture, and reconcile the weekly expense claims provided by all Malawi managers.

Check funding against transactions and current running balance daily and liaise closely with the Finance Department and Banks with all funding-related queries.

Prepare weekly cash instructions, and create and accept trades on PPI.Fuel cards for Managers to be top-up timeously.
Lease agreements, rental, and license fees are paid on time and the rental schedule is updated timeously.

Monitoring and Reporting Monitor vehicle tracking reports weekly for offshore managers and report back on any abnormalities to managementMonitor fuel consumption weekly and report back to management on any abuse or abnormalities.

Weekly monitoring and reporting on cash movement on PPI or on all related systems used.

General Administrative Tasks General understanding of the MRA Withholding Tax process and record-keepingManagement of Fuel CardsAct as point of contact for offshore Management related to payroll, administrative and treasuryGenerating and Distribution of monthly.


Skills and Competencies:

Proficient in Microsoft Word and Excel Excellent attention to detail and organizational abilities to ensure the timely and accurate execution of operational support.

Ability to interact and communicate with stakeholders and possess strong verbal and written communication skills.
Strong analytical abilities with the capacity to recognize and address potential operational and financial concerns.
Anonymity while handling sensitive financial data with integrity and professionalism.

Able to work under immense pressure andTime ManagementAttributes:

Analytical Thinking:
The capacity to evaluate and advise on operational objectives and reach fact-based conclusions

Proactive Planner:
Must be able to effectively predict Operational requirements and make plans in advance to ensure timely disbursements

Collaborative Team Player:

Willingness to collaborate closely with multiple departments to guarantee efficient operational procedures and resolve any concerns that may crop up.

Ability to function quickly and adjust to shifting priorities and demands.

Ethical Mindset:
Dedication to upholding legal requirements, compliance requirements, and moral standards. Policy We are committed to Employment Equity when recruiting internally and externally. It is company policy to promote from within wherever possible.

Therefore, please be aware that internal candidates will be considered first before reviewing external applicants, provided that this supports achievement of our Employment Equity goals.

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