Administrative Assistant

2 weeks ago


Pretoria, Gauteng, South Africa Thusa Batho Labour Solutions Full time

Our client is looking for a skilled Administrative Assistant to join their team and provide secretarial and administrative services to the Office of the CEO. If you are someone who thrives in a fast-paced environment, excels at multitasking and has exceptional organizational skills, then we want to hear from you.

Key Performance Area

  • Provide secretarial service for the Office
    • Process travel claims
    • Handle enquiries from internal and external clients
    • Maintain records and report of expenses
    • Schedule meetings
    • General secretarial work including typing, telephones, diaries, appointments, and arranging meetings
    • Collate meeting minutes
    • Assist with agenda compilation
    • Ensure timely submission of agenda items
    • Distribute reports and agendas
    • Communicate changes to scheduled meetings to stakeholders
    • Manage meeting logistics
    • Take meeting minutes
    • Follow up on meeting outcomes and actions
    • Proper documentation management
  • Corporate Strategic Alignment and support
    • Participate in CEO's projects/initiatives
    • Provide administrative and secretarial support to Executive Management
    • Promote corporate values and Code of Conduct
    • Generate ideas for optimizing the CEO's office
    • Support other areas of the organization
    • Prepare reports, letters, memos, and presentations
  • Accurate travel arrangements for travelers
    • Make travel arrangements for staff
    • Coordinate with travel agents for bookings
    • Manage booking of venues
    • Maintain contacts with travel and venue suppliers
    • Communicate itinerary and deadlines
    • Notify travelers of changes promptly
    • Deliver documentation on time
    • Obtain approval on travel logistics
    • Ensure proper car hire arrangements
    • Maintain travel requisition filing system
    • Provide regular reports to Manager
    • Prepare travel accounts for payments
  • Adhoc
    • Perform all other administrative tasks within the Office of the CEO
RequirementsEducation
  • National Diploma in Public Administration or equivalent qualification
Technical Competencies
  • Communication
  • Cost control
  • Customer service
  • Report writing skills
  • Diary management
  • Business acumen
  • Commercial Awareness
  • Financial management
  • Project administration
  • Attention to detail
  • Research, Planning, Implementing & Evaluating Programs
Experience
  • 2 years office administration experience
Knowledge
  • Project administration
  • Advanced Report Writing
  • General administration
  • Diary management
  • Computer Literacy
  • Business writing
  • Budget and cost control
  • Records keeping and management
  • Financial management
  • Travel management
  • Filing systems
  • Administrative systems
Skills
  • Project Management
  • Teamwork
  • Advanced Computer Literacy (MS Word and MS Excel)
  • Quality Awareness
  • Interpersonal skills
  • Communication
  • Planning and Organizing
  • Self-management
  • Customer service
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