Administrative Assistant
2 weeks ago
Our client is looking for a skilled Administrative Assistant to join their team and provide secretarial and administrative services to the Office of the CEO. If you are someone who thrives in a fast-paced environment, excels at multitasking and has exceptional organizational skills, then we want to hear from you.
Key Performance Area
- Provide secretarial service for the Office
- Process travel claims
- Handle enquiries from internal and external clients
- Maintain records and report of expenses
- Schedule meetings
- General secretarial work including typing, telephones, diaries, appointments, and arranging meetings
- Collate meeting minutes
- Assist with agenda compilation
- Ensure timely submission of agenda items
- Distribute reports and agendas
- Communicate changes to scheduled meetings to stakeholders
- Manage meeting logistics
- Take meeting minutes
- Follow up on meeting outcomes and actions
- Proper documentation management
- Corporate Strategic Alignment and support
- Participate in CEO's projects/initiatives
- Provide administrative and secretarial support to Executive Management
- Promote corporate values and Code of Conduct
- Generate ideas for optimizing the CEO's office
- Support other areas of the organization
- Prepare reports, letters, memos, and presentations
- Accurate travel arrangements for travelers
- Make travel arrangements for staff
- Coordinate with travel agents for bookings
- Manage booking of venues
- Maintain contacts with travel and venue suppliers
- Communicate itinerary and deadlines
- Notify travelers of changes promptly
- Deliver documentation on time
- Obtain approval on travel logistics
- Ensure proper car hire arrangements
- Maintain travel requisition filing system
- Provide regular reports to Manager
- Prepare travel accounts for payments
- Adhoc
- Perform all other administrative tasks within the Office of the CEO
- National Diploma in Public Administration or equivalent qualification
- Communication
- Cost control
- Customer service
- Report writing skills
- Diary management
- Business acumen
- Commercial Awareness
- Financial management
- Project administration
- Attention to detail
- Research, Planning, Implementing & Evaluating Programs
- 2 years office administration experience
- Project administration
- Advanced Report Writing
- General administration
- Diary management
- Computer Literacy
- Business writing
- Budget and cost control
- Records keeping and management
- Financial management
- Travel management
- Filing systems
- Administrative systems
- Project Management
- Teamwork
- Advanced Computer Literacy (MS Word and MS Excel)
- Quality Awareness
- Interpersonal skills
- Communication
- Planning and Organizing
- Self-management
- Customer service
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