Marketing Administration Team Lead

2 weeks ago

Durban, KwaZulu-Natal, South Africa Hollywoodbets Full time

Being a part of the Hollywoodbets Purple Team is an opportunity to become a part of one of South Africa's biggest success stories.

From humble beginnings in Durban, Hollywoodbets has grown into a powerhouse brand operating across Africa and the United Kingdom. And that's just the beginning.

Our talented Team is on a mission to increase our global footprint, ready to take on any challenge because at Hollywoodbets, not even the sky is the limit.

Join our Team and let's reach for the stars.
We have an amazing opportunity for a Marketing Administration Team Lead to be based in Umhlanga. Do you think you have what it takes to be our newest Purple Star?

The successful candidate will be responsible for the regional administration of functions in respect of performance tracking, reporting, personnel document filing, and stock control of marketing and branding equipment.

Managing the admin team and implementing any office-related task on a day-to-day basis.

With Hollywoodbets You Will:
Innovate and create as part of a like-minded, authentic Team eager to achieve goals.
Embrace challenges and the thrill of working in a vibrant and fast-paced industry.
Grow with our development plans and culture that allows you to further your career.
You Bring: 2-3 years in administrative management role.
People management experience.
Project management experience.
Valid Driver's LicenseComputer Literate (Word, Excel, PowerPoint, and Outlook) skills.

A Bonus To Have:
Completed or studying towards a related Diploma or Degree.

What You'll Do For The Brand:
Maintains office efficiency by planning and implementing office systems, equipment procurement and set up.
Design, implement and manage office policies by establishing standards and procedures, measuring results against standards, and making necessary adjustments.
Completes operational requirements by scheduling and assigning team and following up on work results.
Develop and Manage SOPs relevant to related departments to ensure a streamlined communication process.
Check operational requirements to ensure all are in order e.g. inventory, uniforms, printer machines are working, and file updates.
Ensure the new recruits have equipment and induction schedules before starting. Complete onboarding procedure is adhered to i.e. equipment, desk set up etc.
Manage the new recruits' onboarding processes from start to finish.
Assist with training of newly appointed Administrators.
Manage processes of stock ordering, allocating, maintaining, controlling as well as reporting on all stock on record.

Develop a management structure that elaborates on the controlling of correspondence, filing systems, reviewing and management of requisitions, and assigning and monitoring clerical functions.

Manage and maintain good relationships with internal stakeholders.
Daily, weekly, and monthly management reporting.
Facilitating Order Number requests and ensuring payments are over the line within set deadlines.
Manage payment and contractual schedules across the Marketing department.
Collate and manage timesheets, recording time and attendance schedules.
Allocate required resources to all team members to enable successful task performance.
Support planning, implementation, and reporting of all administrative tasks.
Overseeing all regional offices with parking, new Team Members access, ordering of stock, and overseeing the office.

Handling of petty cash, ensuring team follow the SOP, signoffs are done, cash and spreadsheet balance and that all forms are collected and ready for auditors once a month.

Management of any other Adhoc duties that might be required.

What You'll Bring To The Team:
Ability to work well under pressure and with no supervision.
Self-starter and pro-active with good organizational skillsAttendance/punctuality – ensuring consistent reliability.
Ability to take accountability and excellent detail-orientated skills.
Excellent communication and interpersonal skills with all levels of management.
Impressive planning, organizational, multitasking and time management skills.
Demonstrates exceptional attention to detail and problem-solving skills.
Delegate tasks, while still following up on progress and ensuring that each project/task is completed to company satisfaction.
Good report skills. (Verbal and written).Follows through and delivers results despite any obstacles.
Excellent computer literacy and administration skills.
Excellent people management skillsSo, are you ready to level up, learn, and perform at your best? Apply now

Please be advised that should you not be contacted within 30 days, kindly consider your application to be unsuccessful.

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