Cipc Administrator

2 weeks ago


Pretoria, Gauteng, South Africa Stonebridge HR Solutions Full time

We have a position available for a Senior CIPC Administrator and Office Assistant for an established Accounting firm based in Pretoria East.


Requirements:

  • Experience using the CIPC and Bizportal platforms is essential.
  • Working and knowing SARS Efilling is essential.
  • Familiar with the Companies Act 71 of 2008 and able to comprehend different sections of the Act
  • Experience in office assistant and administration.
  • Valid drivers license and own transport
-
Software experience:

  • Xero (preferred)
  • Microsoft Word, Excel, Outlook, Teams
  • SARS efiling (preferred)

Duties:

  • Maintain accurate records of files, document access, and file movement.
  • Beneficial ownership disclosures for different entity types at CIPC and/or the Master of the High Court.
  • Updating electronic company registers and minute books.
  • Appointing and changing auditors
  • Preparation of Turnover Lists.
  • Sending of letters and reminders for Annual Returns.
  • Submission of Annual Returns.
  • Submission of Compliance Checklists.
  • Capturing and updating progress on Annual Return Instruction List / monthly Schedule.
  • Be able to validate a Share Register.
  • Preparation and submission of registrations and amendments with the CIPC (including directors; amendment of MOI; auditors; addresses)
  • Preparing and maintaining resolutions relating to registrations and amendments
  • Preparing and maintaining share register and share capital accounts. Includes share allotments; share transfers and share buybacks and all its related resolutions.
  • Submissions of annual returns, financial accountability statements/iXBRL and compliance checklists where applicable
  • Amendments with the CIPC (member/address changes; accounting officer changes) and all its related resolutions
  • Maintaining members register and member accounts for close corporations. Includes member transfers and members interest buybacks and all its related resolutions.

In relation to trusts:

  • Preparation and submission of trust formation and registrations; amendments and deregistrations with the Master of the High Court
  • Liaising with the Master's office on occasion (in person) Additional duties:
  • Multi-tasking and Time Management
  • Competent with numbers and comprehending agreements.
  • Should be a meticulous planner and able to prioritise jobs.
  • Strong communication skills as you will be in direct contact with clients.
  • Attention to detail.
  • Assisting in reception, receiving and assisting Walkin clients.
  • Overseeing the maintenance of office facilities, and equipment.
  • Maintaining general office files, including job files, vendor files, and other files related to the company's operations.
  • Assisting accountants on all SARS efiling administration, Representative updates, making, confirming and followup appointments.
  • All company administration needed to have all duties run smoothly.

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