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Personal Assistant to Financial Planners
2 weeks ago
Lynnwood, Pretoria-East area
The team comprises Receptionists, Administrators, and Client Care and Personal Assistants to Representatives as per the FAIS Act.
Job's purpose: to closely collaborate with Companies Financial Planners' management and staff, ensuring excellent service provision and support to both clients and colleagues, aligned with the company's vision.
Working hours: Mondays to Fridays, 08:00 to 16:30.
Minimum Requirements:
- 2+ years working experience within the same or similar role (insurance)
- Must have knowledge and experience working with FAIS Act
- Knowledge and/or experience working with Allan Gray, Ninety-One (previously Investec Asset Managers), Old Mutual Wealth, Portfolio Metrix (Discretionary Fund Manager), Sanlam Glacier, Stanlib, Investments
- Computer literacy (MS Office, Teams) XPLAN experience would be beneficial
- Working experience on CRM systems
- Excellent communication skills (verbal and written)
Duties are, but not limited to:
Risk Management / Compliance as Administrator:
- In all duties and tasks delegated, comply with all job-related requirements and standards of the
- POPI Act
- FIC Act
- FAIS Act
- TCF (Treating Customers Fairly)
- Pension Fund Act
- Long-term Insurance Act
- Income Tax Act
- COFI Act (when promulgated by Parliament)
- Other appropriate legislation
- Business register updates
Operations
- Reception:
- Effective and efficient reception duties
- Manage and prioritize incoming and outgoing clients, guests, deliveries, and mail (Gatekeeping)
- Instruct and assist Jabulani regarding daily deliveries
- Telephone and switchboard (Stand by)
- Answer telephone within four rings
- Excellent telephone etiquette (externally, internally)
- Filter and transfer calls
- Taking and communicating messages – MS Teams
- Personal Assistant to Financial Planners:
- Use and update CRM system – currently XPLAN
- Use Astute as and when needed
- Making client appointments, confirming details (reason, time and place: online / boardroom / elsewhere) as and when needed
Please note: Only shortlisted candidates will be contacted
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