Legal Administrator

2 weeks ago

Parktown North, Gauteng, South Africa AJ Personnel Full time

Main purpose of the job:

  • To assist the Legal Department with administrative duties, including duties related to the drafting, reviewing, and editing of legal agreements, maintaining the custody of legal documents, research, preparation of internal memos and to facilitate the efficient process of reviews, signatures, and document control by the Legal Department of all documents and agreements within the Legal Department

Location:

  • Parktown – Johannesburg

Key performance areas:

  • Drafting of Agreements as instructed by Legal Advisors
  • Review of documents submitted to ensure that all relevant legal terms are in order
  • Liaise with organisations and individuals regarding queries or comments from the Legal Department (when requested to do so)
  • Provide clients with ongoing feedback
  • Arrange meetings between the Legal Department and relevant stakeholders
  • Conduct periodic follow ups on queries or contracts
  • Liaise with WHC core members, stakeholders from Divisions, and external parties as and when required by the Legal Advisors
  • Establish and maintain good working relationships with all clients
  • Provide detailed and accurate schedules, reports, and internal memorandums on all tasks, including research
  • Generate reports/memorandums on request
  • Administrative duties related to keeping record of Agreements and other Legal Documents
  • Ensuring, where relevant, that deadlines and/or important dates are adhered to
  • Preparing files and documents, which may include administrative duties such as printing, copying, scanning, indexing, and paginating
  • Obtaining Agreements from the Contracts Department as requested, within a reasonable turnaround time
  • Assist with ad hoc requests from colleagues in the Legal Department

Required minimum education and training:

  • LLB Degree (obtained or in progress)

Required minimum work experience:

  • Minimum of 1 year of administrative experience, preferably in a Legal role or department

Desirable additional education, work experience and personal abilities:

  • Knowledge and proficiency in Microsoft Office
  • Good administrative skills, time-management, ability to communicate effectively in writing and verbally, quick learner with general office etiquette
  • Must be able to maintain confidentiality, tact and professionalism at all times
  • Able to exercise discretion, take initiative and be resolution driven
  • Must be able to work independently and work as part of a multidisciplinary and interdependent team
  • Maintain a good code of conduct

TO APPLY:

  • Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
  • Please Apply Online.
  • Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
  • The closing date for all applications: 20 June 2024.
  • Note AJ Personnel is fully POPI compliant.
  • Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

  • AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
  • Wits Health Consortium will only respond to shortlisted candidates.
  • Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
  • AJ Personnel does not have any salary or other information regarding the position.

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