F2f Team Assistant

2 weeks ago

Cape Town, Western Cape, South Africa OUTsurance Full time
Company Description


OUTsurance is a customer-centric and dynamic financial services company with a global foot print and a proud history of innovation.

We are vibrant, successful and values orientated with an awesome dynamic culture encapsulated by the ethos that clients and staff "always get something OUT." Our success can be attributed, amongst other things, to the outstanding people that work for us.

OUTsurance is a formidable player in the short term insurance market.

As a values-based organisation we take our reputation for awesome service and innovation seriously and strive for excellence in all we do.


Job Description:


We are looking for a
Team Assistant in the Life and Investments space to undertake daily administrative tasks of the respective Regional Managers in the Western Cape and to ensure the functioning and co-ordination of the department's admin related tasks.


Responsibilities
The successful individual would be responsible for, but not limited to the following:

  • Supporting the Regional Managers & Department in organising various projects
  • Screen, direct calls and distribute correspondence
  • Handle requests & queries
  • Managing diaries and organising meetings and appointments, often controlling access to calendars
  • Booking and arranging travel, transport and accommodation when required
  • Liaising with internal and external stakeholders
  • Processing of invoices and expense claims and liaising with the PA to the Head of Business in this regard
  • Assist in the organising events and attending these events to facilitate their success
  • Typing, compiling and preparing reports, presentations and correspondence
  • Taking minutes for meetings (hand written or electronic)
  • Ordering of stationery
  • Providing general administrative assistance

Competencies
The successful individual would need to demonstrate the below listed competencies at an advanced level:

  • Excellent organisational skills
  • A team player with a flexible approach
  • Calm and professional manner
  • Ability to prioritise and multitask
  • Strong written and verbal communication skills
  • Excellent attention to detail, including proof reading skills, with the ability to maintain a high level of accuracy.
  • Ability to deal with sensitive information with discretion and to maintain confidentiality at all times.
  • Personal drive and a positive attitude. Ability to be a selfstarter and drive tasks to completion

Alignment to OUTsurance values:

  • Awesome service
  • Passionate
  • Honest
  • Human
  • Dynamic
  • Recognition

Qualifications:

Experience/ Qualification needed:

  • Proficient in MS Office Suite
  • 2 years' experience as Professional Assistant/Team Assistant
- arranging events.

  • Customer care experience or dealing with client complaints
  • Business writing skills
  • Valid driver's license and own vehicle
Additional Information

Why join us?

  • Since our launch in February 1998, OUTsurance has made headlines for all the right reasons
  • We are a values based company that constantly measures itself against its core values of Passion, Awesome service, Profitability, People Development, Honesty, Respect and Recognition.
  • OUTsurance has a unique culture that is dynamic, vibrant and very results orientated due to the competitive nature of our business and the industry and the dynamic Performance Based Salary systems in place.
  • We award our employees ample opportunities for growth and our remuneration system ensures high earning potential for exceptional performers. With us the sky is the limit
  • Our staff have access to great employee benefits, including retirement, medical and risk benefits together with a Wellness Centre for them and their families


In accordance with OUTsurance Life Insurance Company Ltd's Employment Equity goals, preference will be given to individuals who meet the job requirements and are from the various designated groups.

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