Coid and Ops: Personal Assistant

2 weeks ago


Parktown North, Gauteng, South Africa Rand Mutual Assurance Full time

THE JOB AT A GLANCE
As a Personal Assistant, you will be reporting to the Head: Quality Management & Head: Project Management.

You will be responsible for administrative and secretarial tasks to optimize the time management and performance of the Head of Departments.

You will be the first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, and controlling access to the manager.


WHAT WILL YOU DO?

Handling Enquiries and Correspondence

  • Initiate contact internally and externally on a regular basis to convey requests, provide instructions or obtain information on behalf of a senior colleague.

Correspondence

Document Preparation

Administration

Business Meetings/Events Arrangement

  • Schedule appointments, make arrangements for meetings and conferences, and organize travel plans following instructions to ensure more senior colleagues or a senior executive make best use of their time.

Procurement

  • Support others by carrying out a range of procurement activities. Involves following established procedures.

Operational Compliance

  • Develop knowledge and understanding of the organization's policies and procedures and of relevant regulatory codes, and codes of conduct to ensure own work adheres to those standards.
  • Obtain authorization from a supervisor or manager for any exceptions from mandatory procedure.

Work Scheduling and Allocation

  • Design own monthly schedule and, if necessary, assign work to others in order to speed up office workflow and ensure highpriority tasks get done.

Personal Capability Building

  • Develop own capabilities by participating in assessment and development planning activities as well as formal and informal training and coaching.
  • Develop and maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, and attending conferences.

WHAT YOU'LL BRING TO THE TABLE?

  • Secretarial Diploma or related qualification
  • At least 3 years as a Personal Assistant
  • Ensures Accountability
  • Communicates Effectively
  • Manages Complexity
  • Customer Focus
  • Tech Savvy
  • Drives Results
  • Verbal Communication
  • Computer Skills
  • Planning and Organizing
  • Policy and Procedures
  • Assessment
  • Builds Customer Loyalty
  • Call Handling
  • Masters Service Conversations
  • Numerical Skills

WHAT WILL YOU GET IN RETURN?
We offer great opportunities for personal and professional development in a stable company that's 128 years strong. The role comes with a competitive salary package and various benefits. Flexible work arrangements (combination of remote and in the office). Furthermore, you will be a part of a dedicated group of colleagues who value teamwork and collaboration.

Turnaround time

Closing date: 18 May 2023

Our Commitment to transformation:

  • Secretarial Diploma or related qualification
  • At least 3 years as a Personal Assistant
  • Ensures Accountability
  • Communicates Effectively
  • Manages Complexity
  • Customer Focus
  • Tech Savvy
  • Drives Results
  • Verbal Communication
  • Computer Skills
  • Planning and Organizing
  • Policy and Procedures
  • Assessment
  • Builds Customer Loyalty
  • Call Handling
  • Masters Service Conversations
  • Numerical Skills


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