Administrator

2 weeks ago

Sandton, South Africa Discovery Ltd. Full time

Business Unit:
Discovery Health
Function:Administration and Office Support
Date:03-Feb-2023
Key Purpose

  • Please note: This position is based in Sandton
  • AS an administrator you may be required to complete one or more of the following:
  • To manage all day-to-day deliveries into Discovery and to assist Members by printing new membership cards when required and/ or
  • To print and collate New Business welcome packs

Key Outputs

  • The job may include all or a few of the below key outputs
  • To receive an electronic file for printing from direct requests (e.g. Broker Consultant) or from the work pool.
  • To import the file into the system in order to print correspondence and membership cards.
  • To take the printed matter and to collate this by adding relevant documents required by business rule.
  • To place the collated document into an envelope and to seal the envelope.
  • To distribute the sealed envelope according to the correct business rule e.g. by post, courier or delivery.
  • To receive items from both internal and external parties which need to be collected or distributed into the business via the internal mail channel.
  • To log items in a book for Internal Mail to sign on collection.
  • To occasionally telephone recipients to come and collect items from the desk when they are fragile.
  • To print Membership Cards for members on request.
  • To store the documents either by sending them to the Storage Vendor offsite or to store them onsite.
  • To deal with requests for filed documents and to action requests by arranging retrieval of the documents either from the offsite Storage Vendor or from the onsite storage area.
  • Receive correspondence via mail or delivery
  • To identify documents received according to the type of document.
  • Receive correspondence via mail or delivery
  • To identify documents received according to the type of document.
  • To batch the documents according to type.
  • To presort correspondence before the administer sorts.
  • To log and hand off to the appropriate area anything that is not part of the prepping function.
  • To capture statistics
  • To perform spot checks on prepped work

Competencies

  • Initiates and generates activity.
  • Sets clearly defined objectives.
  • Manages time effectively.
  • Monitors performance against deadlines and milestones.
  • Works in a systematic, methodical and orderly way.
  • Follows procedures and policies.
  • Keeps to schedules.
  • Arrives punctually for work and meetings.
  • Works productively in a highpressure environment
  • Good understanding of English
  • Time management skills
  • Attention to detail

Qualifications & Experience

The following are essential requirements:

  • Matric with a C symbol in English Good Communication skills.
  • Good command of the English language

Computer Literacy:
o MS Excel o MS Outlook o MS Word

  • Good knowledge of Paradigm
  • Able to work quickly and accurately in order to meet targets.
  • 6 months Data capturing experiencing

The following are advantageous requirements:

  • Previous DH experience Previous administrative experience (At least 6 months)
  • EMPLOYMENT EQUITY
The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

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