Administrative Office Administrator

2 weeks ago


Cape Town, Western Cape, South Africa RJPersonnel Full time
5years

  • Ensures the smooth running of the CEO's office operations including strategic documents.
  • Provides executive assistance to the CEO in an effective and efficient manner.
  • Act as the CEO's first point of contact with people from both inside and outside the organisation.
  • To drive the organization's corporate governance and compliance, ensuring alignment of the organization's policies and procedures to ensure best project delivery.
  • Serve as a liaison between CEO and executives of businesses and functional units; organizes and coordinates internal and external relations efforts and oversees special projects.
  • Manage and undertake specific administrative tasks on work programs, projects and research as determined by the CEO.
  • Assist to enforce good governance and compliance.
  • Assist to create an internal environment conducive to the organisation being able to function in terms of human and financial resources, internal climate, and culture.
  • Public Relations, Stakeholder management and Influence
  • Contribute input into the overall conceptualisation and development of organization's s business strategy.
  • Develop and manage the CEO's budget (including the use of outsourced and contracted services), in line with the office of the CEO.
  • Planning, organising the coordination of key documents and operational matters of the organisation
  • Oversee strategic interventions that will contribute to overall media profile and reputation.
  • Staff management and development
  • Maintain a register of all documents submitted and obtain written confirmation of receipts.

Qualifications and Experience:

  • Degree in Business Admin, Marketing, or Public Admin/Office Management.
  • Postgraduate qualification will be an added advantage.
  • 5 years experience in an executive office management environment.
  • Organisational processes and policies.
  • Administrative and document management systems.
  • Understanding of marketing and communications environment.
  • Business performance measurement (strategic, operational, and financial)
  • Understanding of protocol matters with regard to government, parliament, and other key stakeholders
  • MS office (Word, PowerPoint, Excel, Visio)
  • Policy formulation
  • Excellent problemsolving skills
  • Strategy development
  • Resource planning and allocation
  • Reporting and monitoring
  • Excellent management, communication, and interactive skills
  • Attention to detail/Accuracy
  • Excellent business writing and correspondence
  • Excellent planning and organizing skills
  • Working usage of the CRM software
  • Judgement/discernment
  • Competent ability in knowledge management
  • Organisational / business awareness
  • Advanced working on the organization's database and document management systems.

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