Admin Assistant

2 weeks ago


Pinetown, KwaZulu-Natal, South Africa Shoprite Group Full time

Purpose of the Job:


The position is ideal for an individual who is well-organized and passionate about general office administration in a fast-paced environment.


Job Objectives:

  • Organise and schedule appointments and meetings and ensure all meeting arrangements are in place (e.g. meeting invites; links shared with relevant stakeholders, meeting rooms booked, access to office arranged, etc.).
  • Compile accurate minutes of meetings and distribute them timeously.
  • Develop and maintain filing systems for all relevant documentation including computer and manual filing systems.
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
  • Assist with credit control processes, budget planning, and expense analysis.
  • Processing work orders, supplier invoices, purchase orders, expenses claims and account payments.
  • Coordinate repairs to office equipment.
  • Greet and provide general support to visitors.
  • Timeously resolve all administrative issues.

Qualifications:

Essential

  • Grade 12 certificate

Desirable

  • Diploma in general administration

Experience:

Essential

  • 2+ years' experience in an administration role with good exposure and knowledge of general administration office practices, tools and processes.

Knowledge and Skills:

  • Strong level of proficiency with MS Office (Outlook, Excel, Word, PowerPoint)
  • Strong administrative skills and the ability to plan, coordinate and execute general administration functions, practices and standard operating procedures to realise team / departmental goals and objectives
  • Communication and reporting skills with the ability to clearly and accurately convey information and data
  • Ability to work well under pressure and possess a high degree of tenacity
  • Meticulous attention to detail and ability to perform tasks with accuracy and efficiency in mind
  • High levels of integrity and ability to handle confidential information
  • Sound numerical skills
  • Working knowledge of SAP Finance (advantageous)

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