Mat : Kzn-project Commercial Administrator

2 weeks ago

Durban, KwaZulu-Natal, South Africa SGS Full time

Company Description
SGS Matrolab is seeking to fulfil a key role to service the KZN/ Eastern Cape Civil Engineering Laboratories.

The role requires the incumbent to implement, maintain and further develop a Health & Safety management system that integrates all MAT/MAC site and commercial laboratories as per the industry as well as the Global SGS requirements.

The role will require planning and achieving objectives and monthly report writing & submission.

Job Description General**- Ensure adherence to Standard Operating procedures

  • Ensure adherence to company Code of Ethics
  • Ensure all duties are performed in accordance with accepted service delivery standards.
  • Maintain quality, efficiency and confidentiality of service.
  • Liaise with and assist Business Manager and Managers of the Industrial Business units.
  • Perform any other reasonable tasks as assigned by direct line manager
  • Adhere to all quality and safety requirements of the SGS management system.
  • Perform any other reasonable tasks as assigned by direct line manager
Performing reception duties as and when required

Administration

  • CRS coordination coordination of inspection and testing activities.
  • Business Procurement Administration
  • Ensure Preferred Suppliers are used
  • Purchase Requests
  • Receiving of services/goods
  • Order follow up
  • Supplier performance feedback
  • Business Support
  • Petty Cash to be done inline with SGS procedures and submitted timeously.
  • Ensure all messages are conveyed to relevant people.
  • Adhoc administration duties required by the line manager.
  • Travel arrangements for manager / Technicians etc.
  • Filing and maintenance of filing system.

HR Support Function (if required)

  • Prepare and submit timesheet within the required timeframe.
  • Provide support in terms of recruitment and ensuring complete documents and files reach the HR department before the payroll deadline.
  • Feed information to HRBP in terms of disciplinary issues in a timeous manner.
  • Communicate terminations, new recruitments, disciplinary support timeously and ensure the correct procedures are/were followed.
  • Process leave records, if assigned as leave impersonator.

Finance

  • Prepare IDNs (As and when required)
  • Manage Petty Cash and ensure procedure is followed (if required)
  • Receive and process cash payments from clients honestly and accurately.
  • Request new customer accounts be opened.
  • Raise and followup on Purchase Orders.
  • Arrange and followup payment for CBD or COD suppliers.
  • Providing instructions to Finance for invoicing.
  • Feeding information to Finance as and when required.
  • Ensure accurate and timeous frontloading, if and when required.
  • Process and submit claims as per company procedure within deadlines.

Sample Handling and Distribution of Results (If required)

  • Ensure prompt and efficient handling of samples as trained and per applicable procedure.

Quality & Health & Safety System

  • Ensure fire fighter and first aider certificates are in place and inform OI Officer timeously when the certificates are to expire.
  • Assist manager to ensure proper induction training are done for new staff.
  • Communicate SGS health and safety communication to the rest of the reporting commercial/regional staff.
  • Drive the rolling out of mandatory training as communicated by SGS to meet the set deadlines.
  • Adhere to all quality and safety requirements of the SGS management system.
  • Actively participate in safety related activities.
  • Always wear appropriate protective clothing.
  • Adhere to all relevant HSE procedures and protocols.
  • Keep workplace and equipment neat and tidy.
  • Report deviations and communicate instructions to improve and maintain the quality system.
  • Provide SHE administrative and other duties if appointed.

Qualifications

  • Grade 1
  • Language: Proficiency in English and Afrikaans (Read, write, speak)
  • Computer literacy in Word, Excel, Outlook

Additional Information
Full time fixed position with competitive salary, training and development, internal promotions, travel and responsibilities, from time to time. SGS also offers a competitive and attractive benefits package.

Note:

All appoints are made in line with our employment equity plan.

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