Receptionist

2 weeks ago

Cape Town, Western Cape, South Africa AFMS Group Full time

Serve visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival; maintains security and telecommunications system.

Provide office admin and support to ensure organisational effectiveness and efficiency

Key Accountabilities/ Principle Responsibilities

Reception
Effective reception services to support office operations
Switchboard management
Reception appearance and adherence to business etiquette
Visitors and register management
Courier management
Management of deliveries and receiving
Message taking
Reception security
Boardroom/s management and assist with setup

Provide efficient and professional reception services to support client operations
Respond to all calls in professional manner, ensuring professional image is projected always
All telephone messages to be communicated to the intended person as promptly as possible
Ensure confidentiality of privileged information at all times
Discretion to be applied when handing out information
Any issues of a sensitive nature to be passed to relevant manager
Ensure no personal or confidential information relating to staff / client to be to be telephonically or personally to any person
Ensure no information regarding the Company financial status or client base to be telephonically or personally to any person

Administration
Managing purchase order book
Distribution of office publications
Neatness of office printer areas
Co-ordinating with shredding company
Printer readings and ordering of toner cartridges & paper
Ordering of office supplies and liaising with vendors
Control of stationery cupboard
Assist with archiving process
Liaising with maintenance department
Record keeping of moveable assets
Privileged information
Assist with basic filing
Arrange flower/gift baskets
Assist with functions and events
Parking Arrangement


Secretarial support
Copy typing
Source tender documents
General secretarial services


It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time. Prescribed procedures may be amended by management as and when required

Key Skills and ExperienceMatric / Grade 12 Certificate
Minimum of 2 years' previous reception experience essential
Computer literate (MS Office Word and Excel)
Effective data capturing skills
Excellent telephone etiquette
Efficiently perform all filing duties
Fluent in English
Switchboard experience
Time keeping
Reception desk management

People and Management Skill
Excellent professional and interpersonal skills
Customer service focus
Amicable, engaging, approachable and friendly personality
Ability to Function independently / self-driven
Effective communication skills, both written and verbal
Able to work under pressure
Ability to prioritise tasks
Integrity
Confidentiality
Able to keep track of and complete multiple tasks
Proficient administration skills
Confident
Neat and precise


Key result areasUnderstand role of reporting to the business and client
Understand role of managing own outputs are aligned with business requirements
Understand interworking with various teams to ensure client financial compliances
Understanding that feedback and communication is critical to success

Additional Responsibilities and Skills
The employee acknowledges that all duties performed will reflect on the client and will thus act in a professional manner at all times, as FMS is a service provider, all necessary steps need to be taken to ensure that the service has been delivered according to client requirements, and to prescribed service levels

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    ReceptionistOur Client in Montague Gardens is looking for a Receptionist.Salary R Min Requirements Matric / Grade 1 Administration Computer Literate (Word, Excel, Outlook) Reception duties Meet and greet clients**Frogg Recruitment SA

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa FROGG Recruitment Full time

    Receptionist, Cape TownOur Client in Cape Town is looking for a Receptionist.Salary R Min Requirements Matric / Grade 1 Administration Computer Literate (Word, Excel, Outlook) Reception duties Meet and greet clients**Frogg Recruitment SA

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    We are looking for a Receptionist to be responsible for greeting guests and visitors to the hotel. You will be in charge of giving guests directions to various parts of the hotel, contacting employees regarding visitors, answering phones and taking messages, and sorting and distributing mail.Receptionist Responsibilities: Greet guests and visitors with a...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Infinite Debt Solutuions Full time

    We have an opportunity for a Receptionist to join our growing Debt Counselling Firm in Cape Town on a full time basis. Bring your drive, passion & commitment and secure yourself a great opportunity.Four-month contractFull Job DescriptionManaging frontline, ensuring constant professionalism and excellent customer service. To provide the required...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Freedom Stationery Pty LTD Full time

    Position Title: ReceptionistLocation: Montague gardensDepartment: SalesEmployment Type: Full-Time ( Onsite)Company OverviewFreedom Stationery Warehouse is a leading provider of office supplies, stationery, and office furniture. We pride ourselves on offering high-quality products and exceptional customer service to businesses of all sizes. As we continue to...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa SA Commercial (Pty) Ltd Full time

    Are you ready to embark on an exhilarating journey where every day brings new opportunities and challenges? We are thrilled to announce an exciting opportunity to join our team as a Receptionist If you're passionate about providing exceptional customer service, thrive in a fast-paced environment, and enjoy being at the forefront of a vibrant workplace, then...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa DALS Full time

    ReceptionistDALS Motor Group group is looking for a well-groomed and well-spoken Receptionist to join the team.Responsibilities: Greeting clients and directing them towards the specified department/individual Answering calls promptly, screening calls and directing calls via switchboard Collection (Contacting clients for completed vehicles, printing paperwork...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Cletech Recruitment Full time

    Responsible for:- General Receptionist duties- Branch Administration duties- Service Administration- Job Cards experience- Invoicing experience

  • Temp receptionist

    1 month ago

    Cape Town, Western Cape, South Africa Jobking Full time

    Job DescriptionHalf dayTemp Receptionist position available for a company based in Mondague GardensJob Overview: This half day receptionist position is for a hard working individual who can work well under pressure and in a fast pace working environment. They will need to be able to learn quickly and be helpful in nature.R5KReports To: The Receptionist will...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Topline Manufacturer Full time

    We are looking for a Receptionist to join our team at a fashion studio!Responsibilities:Answering incoming calls and taking messages.Handling basic office administration tasks.Coordinating courier bookings.Replying to email inquiries.Requirements:Basic understanding of computer systems.Familiarity with office 365 applications.Outstanding verbal and written...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Freerecruit Full time

    Job Description(By no means an exhaustive list) – Answering screening and forwarding incoming phone calls; – Manage 200+ calls a day; – Ensure reception area is tidy and presentable, with all necessary stationery and material; – Organize, store and print company documents as needed; – Establish, develop and maintain positive business and customer...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa TB HIV Care Full time

    Job Advert Summary:Purpose of the position:The purpose of the Receptionist is to provide professional and effective administrative and reception services to guests, managers and staff of TB HIV Care.Minimum Requirements: Grade 12 / Matric Certificate Diploma in Office Administration 3 years experience as a Receptionist operating a busy switchboard Clear...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Isilumko Staffing (JHB) Full time

    We are seeking a qualified and experienced Receptionist to join our team. This position requires a minimum of 1 year of experience in a receptionist role, proficiency in Microsoft Office (Word, Excel, Outlook), and excellent organizational and communication skills.Responsibilities:Greet and welcome guests as soon as they arrive at the officeDirect visitors...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Time Personnel Full time

    Job Overview:Date Posted: Posted 5 hours ago-Location: Cape Town, Western Cape-Job Title: Receptionist-Education Level: High School / Matric-Job Level: Intermediate-Minimum Experience: - 3 YearsReceptionist job vacancy in Montague Gardens, Cape Town:Are you a well groomed receptionist, bilingual in English and Afrikaans, have your own transport and can work...

  • Corporate Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Corporate Placements Full time

    Our client in the retail industry is seeking a Corporate Receptionist to join their team. You will be responsible for taking messages, meeting and greeting clients, dealing with couriers, general admin etc.Grade 12Min 2 years Corporate Receptionist experience is essentialComputer literateGood command of the English languageJob Type: PermanentAbility to...

  • Receptionist Needed

    1 month ago

    Cape Town, Western Cape, South Africa Jobking Full time

    Male or Female Receptionist Needed - Gardens, Cape TownJob SummaryThe Receptionist, reporting to the PA of the CEO. The Receptionist is the first point of contact for the entire organization, which requires a positive attitude and polished, professional appearance.Tasks and Responsibilities:Welcoming on-site guests, determine nature of business, and...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Astor Motor Recruitment Full time

    Job Salary Range R Per MonthGender Does Not MatterCareer Level Experienced (Non-Manager)Job Category AdministrationMinimum Experience YearsDegree TitleOverview Department: Sub Category: Reception/Personal Assistant Job Type: Full-Time Basic Salary: R Company Car: No Incentives/Commission: No Company Benefits: Yes Job Shift:Monday to Saturday (Incl.Public...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Astor Motor Recruitment Full time

    Job Salary Range R Per MonthGender Does Not MatterCareer Level Experienced (Non-Manager)Job Category AdministrationMinimum Experience YearsDegree TitleOverview Department: Sub Category: Reception/Personal Assistant Job Type: Full-Time Basic Salary: R Company Car: No Incentives/Commission: No Company Benefits: Yes Job Shift: Monday to Saturday Duration:...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Job Crystal Full time

    ReceptionistCape Town, WC Market Related Sector: Manufacturing Posted: Thursday, 17 August 2023Job DetailsWe are a dynamic manufacturing company based in Montague Gardens, dedicated to producing high-quality products while fostering a professional yet enjoyable work environment. With a strong emphasis on positivity, teamwork, and efficiency, we're seeking an...

  • Receptionist

    2 weeks ago

    Cape Town, Western Cape, South Africa Truworths Full time

    If you are attentive, loyal, dependable, have a mature and positive attitude, and enjoy interacting with people, then we have just the role for you. An opportunity for a Receptionist has become available within the Head Office environment. As the successful incumbent, you will be the first point of contact for the company and you will need to provide...