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Maintenance Administrator

3 months ago

Johannesburg, Gauteng, South Africa Orion Group Full time

Purpose of the Role:

Key Responsibilities:

  • Receiving and prioritising maintenance requests from various departments / business units.
  • Planning and scheduling of maintenance activities, taking into consideration the availability of resources and facilities.
  • Coordinating maintenance activities with internal staff and external contractors, ensuring that work is completed on time and to a satisfactory standard.
  • Maintaining detailed records of all maintenance activities, including schedules, work orders, and project updates.
  • Ensuring that all required documentation is provided to appropriate internal and external stakeholders.
  • Submission and tracking of work orders and purchase orders related to maintenance activities, ensuring adequate budget tracking.
  • Maintaining accurate inventories of maintenance supplies and equipment and orders necessary supplies for maintenance staff.
  • Coordinating with vendors and suppliers to procure maintenance materials and equipment at the most competitive prices in cooperation with the Procurement Officer.
  • Providing regular updates on the status of maintenance activities to the Management.
  • Assisting Management with all maintenance related administration as and when necessary.

Minimum Requirements and qualifications:

  • Grade 12 and / or equivalent qualification.
  • A relevant or related tertiary qualification in a field such as facilities management or business administration would be an added advantage.
  • At least 3 years of experience in an administrative role.
  • Excellent organizational, communication, and problemsolving skills.
  • Strong computer skills, including proficiency in Microsoft Excel and other relevant software programs including MS Office suite.
  • Knowledge and experience of facilities maintenance processes and procedures would be an advantage.
  • Ability to read and interpret diagrams, plans, and blueprints is also an advantage.
  • Ability to work well under pressure, prioritize effectively, and meet deadlines.
  • A selfstarter who can work independently or as part of a team.
  • Excellent attention to detail.
  • A Proven track record of coordinating and managing facilities maintenance projects is another advantage.
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