Subcontracts Manager

2 weeks ago

Pretoria, Gauteng, South Africa Chemonics International Full time
Chemonics seeks a Subcontracts Manager for the USAID Empower Southern Africa (ESA) project.

ESA is a 5-year regional program that covers South Africa, Lesotho, Eswatini, Botswana, Namibia, Angola, Zimbabwe, Zambia, Malawi, Mozambique, Madagascar, Comoros and Sao Tome and Principe.

The primary purpose of ESA is to increase the availability of, access to, and use of affordable, reliable, sustainable and clean energy in Southern Africa in order to reach measurable development outcomes.

Measurable development outcomes include economic growth, reducing poverty, improving livelihoods, and increasing inclusive access to electricity-enabled services in such areas as health, education, sanitation and food security.

This position will be based in Pretoria, South Africa.

We are looking for individuals who have a passion for making a difference in the lives of people and communities around the world.


Responsibilities include:

  • Adapt and refine subcontracts procedures and manuals according to Chemonics and USAID rules and regulations. Specific procedures include solicitation, selection, award, implementation, monitoring, evaluation, and closeout of local subcontracts and publicprivate alliances
  • Ensure contractspecified subcontracts related regulatory requirements (e.g., FAR, AIDAR, CFR and OMB) are met in a satisfactory and professional manner
  • Draft and execute subs modification and negotiation memos, and conduct budget analysis and forecast
  • Work with the Home Office procurement team on any mutual tasks related to the subcontractors
  • Assist in the creation and oversight of policies, practices, and procedures relating to all aspects of local subcontracts
  • In coordination with the Director of Grants and Subcontracts, establish financial, accounting, and administrative procedures for control of funds and expenditures, including appropriate reporting and authorities
  • Perform preaward assessments to determine applicant management and technical capacity to administer subcontract awards, when necessary
  • Analyze, assess, and assist with budgetary and financial aspects of ESA's subcontractors and future proposals, as well as track and manage the subcontractor's Level of Effort (LOE), period of performance (POP), and budget spending
  • Manage the invoicing and payment cycle for the project's local subcontracts, and perform detailed reviews and audits of all invoice documentation and ensure that expenses are incurred according to the terms of signed subcontracts, corporate financial policies, and Chemonics/USAID government procurement regulations
  • Ensure effective communication between project staff and subcontract awardees such that suitable technical advice and assistance in the fields of management, including financial management and sustainability are provided
  • Monitor compliance of the award of subcontracts and prepare reports to seniorlevel technical staff as requested
  • Liaise with home office staff for compliance support as needed to ensure successful setup, implementation, and closeout of subcontract activities
  • Ensure the highest levels of honesty, integrity, openness and transparency in administering subcontract award processes and procedures
  • Maintain subcontract documentation such that files are current, complete and auditready at all times
  • Act as a point of contact for all local subcontractors, and report any concerns or issues, whether verified or not, to senior management
  • Perform other duties as assigned by the Director of Grants and Subcontracts

Qualifications:

  • Bachelor's degree in public administration, international relations, management, business, finance, or relevant field is required. Master's degree preferred
  • At least five years of progressively responsible procurement, subcontracts, and management experience in terms of the job tasks and responsibilities outlined above required
  • Detailed knowledge of subcontract budgeting for USAID or Donor projects, including USG regulations for compliance and oversight
  • Minimum three years' experience with a USAIDfunded project is strongly preferred
  • Strong analytical skills and attention to detail required
  • Demonstrated ability to establish and develop working relationships and a high level of trust with public/private organizations
  • Experience supervising staff and overseeing subcontracting activities for USAID funded contracts
  • Demonstrated versatility, leadership, and integrity
  • Excellent verbal and written communication skills in English

Application instructions:


Chemonics is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

Chemonics values the protection of your personal data. If you are in the European Union, pleas

  • Director of Grants and Subcontracts

    2 weeks ago

    Pretoria, Gauteng, South Africa Chemonics International Full time

    Chemonics seeks a Director of Grants and Subcontracts for the USAID Empower Southern Africa (ESA) project. ESA is a 5-year regional program that covers South Africa, Lesotho, Eswatini, Botswana, Namibia, Angola, Zimbabwe, Zambia, Malawi, Mozambique, Madagascar, Comoros and Sao Tome and Principe. The primary purpose of ESA is to increase the availability of,...

  • Grants Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Chemonics International Full time

    Chemonics seeks a Grants Manager for the USAID Empower Southern Africa (ESA) project. ESA is a 5-year regional program that covers South Africa, Lesotho, Eswatini, Botswana, Namibia, Angola, Zimbabwe, Zambia, Malawi, Mozambique, Madagascar, Comoros and Sao Tome and Principe. The primary purpose of ESA is to increase the availability of, access to, and use of...

  • Director of Finance and Operations

    2 weeks ago

    Pretoria, Gauteng, South Africa Chemonics International Full time

    Chemonics seeks a Director of Finance and Operations for the USAID Empower Southern Africa (ESA) project. ESA is a 5-year regional program that covers South Africa, Lesotho, Eswatini, Botswana, Namibia, Angola, Zimbabwe, Zambia, Malawi, Mozambique, Madagascar, Comoros and Sao Tome and Principe. The primary purpose of ESA is to increase the availability of,...

  • Plant Maintenance Manager Level 1

    2 weeks ago

    Pretoria, Gauteng, South Africa Faurecia Full time

    Main purpose of the roleThe Maintenance Manager is responsible for directing and coordinating the Maintenance resources in order to ensure optimum capital utilization as well as production transfers from other Faurecia Plants or suppliers in the plant.Essential responsibilities and dutiesAs a Maintenance Manager, your main responsibilities are as...

  • Project Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa People Dimension Full time

    Job Description/Duties:- Project Planning: Develop comprehensive project plans, including scope, schedule, budget, and resource allocation, considering mechanical and electrical requirements.- Stakeholder Management: Liaise with clients, architects, engineers, subcontractors, and other stakeholders to understand project requirements, address concerns, and...

  • Plant Maintenance Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Abantu Staffing Solutions Full time

    Job Title :Plant Maintenance ManagerEmployment Type :Full TimeExperience :7 to 8 yearsSalary :NegotiableJob Published :10 April 2024Job Reference No :REQUIREMENTS Degree in Engineering, with a specialisation in Mechanics and Automation At least 7 years of maintenance/ engineering experience within a fastpaced manufacturing environment with At least 3 years...

  • Project Financial Controller

    2 weeks ago

    Pretoria, Gauteng, South Africa Proprocess Full time

    About ProProcess: Located in Gauteng, South Africa, ProProcess specializes in delivering modular process solutions to the capital equipment market.With a focus on innovation and quality, we cater to diverse industries, ensuring exceptional customer service and ongoing support.Position Overview:The purpose of the Project Financial Controller is to maintain,...

  • Contracts Administrator

    2 weeks ago

    Pretoria, Gauteng, South Africa HandPicked Recruitment Full time

    Job OverviewIn the contract administrator role, you will lead the management, design, construction, and maintenance related to professional service agreements. You will search for potential risks in contracts being considered by the organization. Success in this role will be demonstrated by your ability to identify contracts and deals that contribute to...

  • Electrical Estimator

    2 weeks ago

    Pretoria, Gauteng, South Africa Khanyisile Afrisolar Full time

    A small-medium sized electrical company with offices in Johannesburg are looking for an Electrical EstimatorMinimum requirements: Minimum of 5 years technical experience and proven ability to develop professional tenders in electrical and instrumentation (E&I) projects. Completed diploma / degree in Electrical Engineering Must have good construction and...

  • Country Operations Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa MCH International Recruitment Full time

    An opportunity for a Congolese national to take on the following responsibilities: implement innovative technology to lead multiple project against scope, safety, time, quality, cost and productivity standards through translation and achievement of strategic and financial goals, stakeholder management, complex commercial management, operational delivery and...

  • Project Manager

    2 weeks ago

    Pretoria, Gauteng, South Africa Salute, Inc. Full time

    Salute is a leading provider of cutting-edge Data Center Infrastructure Services, dedicated to serving data center clients worldwide. We pride ourselves on delivering sustainable solutions, unparalleled reliability, and outstanding customer service. As we continue to grow, we are seeking a dynamic and experienced Project Manager to join our team and drive...

  • Automotive Maintenance Supervisor

    2 weeks ago

    Pretoria, Gauteng, South Africa RAKKGALAKANE RECRUITMENT Full time

    National Diploma or Higher in Maintenance Field.(Electrical/Mechanical)**:- Working knowledge of the Quality Systems and Health, Safety & Environmental: Thorough knowledge of injection moulding process, equipment, and materials and consumables related to injection moulding technology:- Minimum 3 years of experience in Automotive machines and PLC fault...

  • Manager: Operations, Contracts and Grants

    2 weeks ago

    Pretoria, Gauteng, South Africa FHI 360 Full time

    Under the leadership of Finance and Administration Director, the Operations, Contracts & Grants Manager, will manage the Operations, G&C and sub-recipient monitoring aspects of all the sub-recipients/sub-contracts under the CDS project. S/he will liaise with the finance and programmatic functions to ensure compliance, and effective implementation of internal...

  • Electrical Estimator

    2 weeks ago

    Pretoria, Gauteng, South Africa Roshvaal Electrical Full time

    We are looking to hire an experienced electrical estimator to determine the approximate costs of various electrical installations for industrial and residential projects. The electrical estimator's responsibilities include determining how long each contracting job will last, researching market prices for project materials and equipment, and communicating...

  • Maintenance Supervisor

    2 weeks ago

    Pretoria, Gauteng, South Africa Headhunters Full time

    Our client in the manufacturing sector based in Pretoria, is currently looking to employ an experienced Maintenance Supervisor.**Responsible for coordinating and supervising the work of the maintenance employees and upkeeping of building, grounds, and manufacturing equipment. Responsible for maintaining the electrical, plumbing, mechanical, and related...

  • Civil Engineer

    2 weeks ago

    Pretoria, Gauteng, South Africa Jobs 4 All Full time

    Civil Engineer Sandton Job Profile: Civil EngineerPrimary ResponsibilitiesResponsible to manage and evaluate site studies in cooperation with 3rd parties such as Geotechnical Study, Hydrological Study, Topographical Study, Site characterisation (assessments), Pull out test.Responsible for the review of plant facility foundations (e.g.inverter foundation,...

  • Handyman

    2 weeks ago

    Pretoria, Gauteng, South Africa IIE MSA and IIE Varsity College Full time

    Direct Reporting Line:Facilities Co-ordinatorVarsity College is an educational brand of The Independent Institute of Education (The IIE). The IIE enjoys the reputation of being at the forefront of private higher education in South Africa and is registered with the Department of Higher Education and Training (DHET) to provide higher education qualifications...

  • Operations Officer

    2 weeks ago

    Pretoria, Gauteng, South Africa Chemonics International Full time

    Chemonics seeks a an Operations officer to be based in Pretoria, South Africa. The Operations Officer serves as a key component of the South Africa Regional Office team to ensure the office delivers on its mission, strategic goals, and objectives. The Operations Officer will be responsible for the day-to-day management of South Africa Regional office...

  • Project Co

    2 weeks ago

    Pretoria, Gauteng, South Africa The Aurum Institute Full time

    YOU WILL BE RESPONSIBLE FOR:- Project Co-ordination Responsible for project coordination through:Monitoring team performance Supervision and supporting of project teams assigned to the project. Support the teams to reach their recruitment targets Ensure that the daily program activities are coordinated for COVID19 vaccinations, door to door campaigns or...

  • Senior Legal Advisor

    2 weeks ago

    Pretoria, Gauteng, South Africa SABS Full time

    Job Advert Summary:About SABSThe South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS), promote quality in connection with commodities, products and services, and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the...