Project Co

2 weeks ago

Pretoria, Gauteng, South Africa The Aurum Institute Full time

YOU WILL BE RESPONSIBLE FOR:

-
Project Co-ordination

  • Responsible for project coordination through:
  • Monitoring team performance
  • Supervision and supporting of project teams assigned to the project.
  • Support the teams to reach their recruitment targets
  • Ensure that the daily program activities are coordinated for COVID19 vaccinations, door to door campaigns or community engagement
  • Ensuring proper completion, documentation and reporting of the project work
  • Assist and support the teams in planning for the weekly activities
  • Responsible for the quality control of the project deliverables
  • Assist in the project tools' development and data monitoring on EpiCollect
  • Ensuring that the project targets are met within expected timelines
  • Ensuring compliance of the project teams to the project SOPs and guidelines
  • Ensuring that sufficient stock levels for the project supplies is maintained
  • Assisting the teams to procure the necessary equipment and supplies and to maintain adequate storage for the program equipment and supplies
  • Project management
  • Tracking and monitoring all the activities within the program.
  • Assist in designing tracking databases, collating and analysing tracking data.
  • Reporting on the program deliverables.
  • Produce reports/graphs showing key performance indicators within the project such as:
  • Program preparation
  • Program deliverables
  • Quality reports tracking
  • Identify potential problems and challenges within a project and suggesting corrective action
  • Maintain contracts and communication with the subcontracting companies
  • You will be required to work flexitime

General Administrative

  • Maintain files for the program
  • Compiling and submission of daily, weekly and monthly statistics
  • Complete weekly status reports
  • Adhere to data collection and recordkeeping
  • Proper recordkeeping of stock received and distribution
  • Preparing files for quality control
  • Preparing the venues, equipment and other resources for training and meetings

Liaise with External and Internal Customers

  • Liaise with all Internal Customers and External Customers and Suppliers when necessary towards the achievement of organizational and departmental goals.
  • Conduct meetings with the program teams
  • Coordinating communication within the program and liaising between head office and the program implementation sites
  • Where applicable, address concerns with the relevant health services staff
  • Engage the communities with the assistance of the teams and other stakeholders
  • Promote Health Education in the community

Human Capital Supervision

Ensure supervision of program teams through:

  • Direct supervision of program tasks
  • Performance management of individual program team members
  • Facilitate training of the program teams as required
  • Identify and address staff issues between the program teams
  • Comply with all safety policies, practices and procedures according to prescribed procedures and legislation
  • Report all unsafe activities to Senior Management/ Human Resources
  • Adhere and maintain decision making authority as allocated to the position
  • Participate in proactive team efforts to achieve departmental and company goals
  • Provide leadership to others through example and sharing of knowledge/skill
  • Ensure proper usage and maintenance of the program vehicle/s

YOU MUST HAVE:

Qualification / Professional Membership

  • Bachelor's Degree / diploma in Nursing, Social Sciences, B.Pharm or Public health.
  • Advantage: Diploma in Primary Health Care
  • Experience in COVID19 Vaccination Projects
  • Certificate in project management is an advantage
  • Certification in COVID19/EVDS is an advantage

Work Experience

  • Minimum of 5 years' experience as a professional nurse or equivalent experience
  • At least 2 years' experience working in community
  • At least 2 years' experience in management of health programs
  • Experience in working in the TB and HIV programs will be an advantage

Other requirements

  • Basic personal computer skills, including electronic mail, routine database activity, word processing, spreadsheet, graphics etc.

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