Project Manager

2 weeks ago

Johannesburg, Gauteng, South Africa Ultra Personnel Full time
Matric and 3 year diploma or degree in Business Management, Marketing, or Project Management (Advantage)

2 Years Pharmaceutical or FMCG Industry experience is required

1 Year experience in Project Coordination or Project Management

1 year exposure to Pharmaceutical Manufacturing

2 years experience operating within a policy framework e.g. understanding and implementation of SOPs

Marketing or Supply Chain or Demand Planning experience in the Pharmaceutical Industry an advantage

An understanding of SAHPRA process is an advantage

Scoping a project

Setting up and clearly outlining the business rationale for the creation of a particular and stakeholders needs in the scoping document.

To get alignment from all internal and external role-players regarding the scope of the project.

Planning
Strictly manage the implementation of projects within a predefined timeline by ensuring cross functional alignment of stakeholder prevails, to ensure that New Product Launches are not delayed

Project manage various projects from concept to commercialisation, to ensure that tasks are managed and actioned by respective stakeholders within expected timelines

Proactively manage tasks that have a risk of being delayed, preventing launch delays.

Ensuring the sequence of activities are taking place as per SOPs and resource requirements.

Identify the milestones and deliverables (collaboration, coordinate, optimize) of the project and evaluate the critical path for each project

Determine the resources and actual duration to complete each task identified in the project plan to in order for the project to meet completion deadlines

Setting timelines that are measurable, realistic and attainable

Achieve alignment across all key stakeholders for the project plan to ensure commitment from all involved in the project

Set up the project in the Launch Management System and allocate tasks accordingly

Attend all stakeholder engagements / meetings relevant to the success of the planning of projects

Execution
Communicate the tasks that have to be completed clearly to resources Ensure that the tasks are executed by the nominated resources on time with the required attention to detail

Coordinate team meetings with the various business units, project manager and cross functional team (regulatory, demand planning and finance) to discuss project impediments, needed resources or issues/delays in completing the tasks within the various projects

Ensure the product is set up in the Demand Planning system and the forecast is managed

Ensure the costings are done and approved by the relevant resources

Ensure that the product is set up at the Manufacturing site

Ensure that Patents and Trademark searches are included in the LMS

Continuously evaluate your project plan and amend when required.

Ensure that the Regulatory feedback is incorporated in the project plans

Ensure that the required information to list the products are requested and received from the manufacturing site, regulatory affairs, Artwork and MediKredit and communicated to the KAM team

Ensure that the listing have been completed to enable sales

Ensure that the Commercial evaluations are completed at the appropriate gates

Ensure that orders are completed, signed off and placed on the manufacturer

Ensure that the artwork is triggered at the appropriate times

Ensure that the signal code is updated when the product is QA released

Ensure all the pricing documentation is completed, approved, and submitted to the DOH. Including the tracking of the

DOH approval.

Coordinate productive meetings to ensure:

  • Tasks are completed
Continuously evaluate the progress of the project and adjust as necessary to ensure the successful completion of the project.

Collaboration, communication, and optimization.

Risk Management
As part of planning a risk assessment should be completed e.g. manufacturing risks, RA risks, Pricing Risks, Market Risks, Patent Risks and Trademark Risks.

Project plan should incorporate risk mitigation strategies if they have been identified

Proactively come up with action plans

Assist and encourage with the roll out of the risk grid in the LMS

Assist project teams to identify risks and ensure that these risks are documented Roles and responsibilities to be clearly defined and communicated to resources

Proactively come up with action plans

Desktop market analysis and profit and statement
Understanding and referring to different departmental policies, procedures, and SOP's With the assistance of Commercial NPL team the Project Manager must:
Ensure that a desktop market analysis is performed at pre-defined gates during the launch process

Create or update the profit and loss statement to reflect market changes that could be picked up with a desktop market analysis

Data integrity
Review the quality of data provided by all the role-players and ensure the data is reflected accurately on the LMS

Assist with relevant, up to date reports

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