Office Administrator/ Frontline

2 weeks ago


Durban, KwaZulu-Natal, South Africa RJPersonnel Full time
2years

  • Coordinating office activities and operations to secure efficiency and compliance with company policies
  • Procurement, tracking and replace office supplies as necessary to avoid interruptions in standard front office procedures
  • Booking conferences, meeting, and/or training facilities if and when required.
  • Scheduling and attending meetings while also taking minutes if and when required.
  • Organising staff's travel and accommodation requirements
  • Manage agendas/travel arrangements/appointments etc., for the senior management
  • Assist all Senior associates whenever necessary
  • Track and replace office supplies as necessary to avoid interruptions in standard front office procedures
  • Provide administrative support for the Executive Assistant
  • Perform on request, administrative tasks for Management:
  • Photocopying
  • Acquiring of or dissemination of information
  • Arranging for the storage of records
  • Facilitation of logístical needs
  • Facilitation with office/departmental social activities
  • General filing, monitoring and controlling internal requests
  • Any other ad hoc duties as directed by the Line Manager.
  • Submit timely reports and prepare presentations/proposals as assigned and within agreed deadlines
  • Consolidation of expense claims submitted by associates as per agreed requirements
  • Maintain a positive attitude
  • Take ownership of driving your career development (skills and knowledge)
  • Plan and priorities, demonstrating abilities to manage competing demands to achieve agreed deliverables
  • Communicate effectively, maintain relationships
  • Follow any lawful and reasonable instruction from your line manager
  • Act as part of the Executive Support team by assisting other members of the team to achieve common goals

Qualifications and Experience:

  • Matric
  • An administration certificate will be advantageous
  • 2 or more years of office administration experience
  • Proven experience as an office administrator, office assistant or relevant role


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