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Warehouse Supervisor

3 months ago

Johannesburg, Gauteng, South Africa Synergy Jobs (Pty) Ltd Full time

Location:
Braamfontein, Johannesburg, Gauteng

Position:
Warehouse Supervisor

Salary:
R 420K - R 480K per Annum

Job Objective

  • The primary function of the Warehouse Supervisor is to ensure that all stock items and purchase orders are raised with preferred suppliers and respective stock items delivered and issued within a 48hour period.
  • Effective and efficient management of the entire stores function inclusive of minimum stock holding levels to ensure service level deliverables to all the companies departments.
  • Reconciles discrepancies in inventories and notifies management of irregularities.

Knowledge and Skill Requirements

  • Grade 1
  • Diploma in Procurement / Warehouse Management / Finance Management.
  • Computer Literate (MS Office).
  • MS Great Plains (GP) experience preferred but not essential.
  • Attention to detail and ability to work under pressure.
  • Minimum 3 years' experience in a Warehouse (Inventory) supervising position.
  • Procurement experience with wellrounded negotiation skills.

Duties include

Procurement:

  • All requisitions received in writing are processed and respective purchase orders are placed with suppliers as per purchasing requisitions.
  • Ensure deliveries of inventory items are received as per purchase order.
  • Responsible to ensure that an accurate record is kept of purchase requisitions received, purchase orders raised and submitted to suppliers and deliveries scheduled / received within required timeline.
  • Receipting deliveries: Responsible for verification of deliveries received against purchase orders raised verifying quantities, pricing as well as discounts. Capturing delivery notes on the system upon receipt.
  • Procurement Budget: Ensure all procurement is kept within the predetermined budget stipulations and budget variances are reported monthly.
  • Core Vendor Evaluation: Responsible for the development of relationships with respective core vendors ensuring that service levels, pricing and respective discounts are negotiated optimally.

Preferential Procurement:

  • Responsible for ensuring all preferential procurement documentation is on record for each vendor (e.g., BEE Certification). Continuedly review current noncompliance vendors and establish a timeframe in which to transition to preferential procurement vendors.
  • Departmental Communication: Ensure daily communication on estimated time of delivery on inventory items ordered.

Stock (Inventory) Control:

  • Responsible to ensure the effective stock and inventory management of Warehouse.
  • Ensure respective stock (inventory) control policies and procedures are implemented, monitored, and reviewed on a continuous basis to ensure efficiencies and deliverables in terms of company requirements.
  • Responsible for ensuring stock reorder, minimum and maximum levels.
  • Leading monthly stock takes accurately and effectively within reporting timeline.
  • Ensure stock take variances are thoroughly investigated and explained.
  • Ensure Warehouse is neat, clean, and tidy.
  • Employee Productivity: Ensure compliance with all related policies / procedures and departmental processes ensuring optimum productivity and efficiency levels are achieved in support of the objectives of the company.
  • Performance Management: Review KPA's and KPI's periodically to ensure alignment to company and departmental objectives. Provide objective data in support of Performance Management review ratings.
  • Employee Development: Performance Management processes, clearly identify training requirements (internal / external) for employees within the department to ensure employee development in support of business objectives.
  • Succession Planning: Ensure that effective succession planning / employee career pathing within the department are identified and developed across all levels. Succession plans must be documented and communicated to Human Resources on a sixmonthly basis.
  • Overall duties to manage of the warehouse. Skills
  • Attention to detail, excellent organizational skills.
  • Strong analytical, investigative, accounting, numeracy, and literacy skills.
  • Ability to work under pressure and within required reporting deadlines.
  • Problem solving skills.
  • Communication & teamwork orientated. Safety
  • Adhere to all safety practices and the OHS ACT and all associated legal requirements.
  • Responsible for ensuring an ongoing clean, tidy, and safe work environment in line with legislative requirements and infringements reported to the Safety Officer timeously.
  • Subscribe to best practice implementation and adoption of ISO management standards.