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Senior Contracts Administrator

4 weeks ago

Durban, South Africa SHARON NUROCK RECRUITMENT CC Full time
The Person:
  • B.Com (Law) or LLB incorporating Commercial Law & Corporate Governance.
  • Admitted Attorney.
  • Min 3 years commercial legal experience in a similar role.
  • Company secretarial; Intellectual Property knowledge; Governance and Risk Management; and Business administration studies a strong advantage.
The Job:

Commercial Legal:
  • Draft, vet, negotiate and interpret commercial agreements, legal correspondence and memoranda within defined timelines.
  • Review external commercial agreements and other legal documents received from third parties to advise internal stakeholders on the acceptability thereof and to align it with divisional and group policies.
  • Identify, manage and advise on legal and contractual risk.
  • Liaise with business units, Divisional Managers and Corporate Head Office Legal department to facilitate drafting of complex legal agreements.
  • Draft agreement and risk summaries to highlight risks in agreements.
  • Attend meetings to facilitate legal review and finalisation of agreements as necessary, with the objective of obtaining the optimal legal, risk and commercial position for the division.
  • Supervise the Contracts Administrator on new vendor credit applications channelled through Corporate Head Office Legal department.
  • Liaise with Corporate Head Office Legal department in respect of the above requirements and approvals, as necessary.
Legal Database Records Management:
  • Assist with contract management, including timeous renewal of agreements.
  • Monthly review of the changes to the legal contracts register addressed by the Contracts Administrators.
Statutory Information Records Management:
  • Assist with the management of internal company information schedules, letterheads and statutory details and records on a quarterly basis and when changes arise.
  • Assist with the management of published agreements, letterheads, and legal information on SharePoint.
Reporting:
  • Draft the litigation report for submission to the Corporate Head Office and Board.
  • Review quarterly contracts register for Board packs compiled by the Contracts Administrators.
  • Update the finance bad debt register with monthly progress.
  • Address adhoc Corporate Head Office legal and divisional reports and updates, when necessary.
Litigation:
  • Compile reports on commercial legal and litigious matters.
  • Responsible for perusal and amendment of all legal correspondence and attend to all requirements concerning litigation matters.
  • Co-ordinate legal matters requiring external legal assistance.
  • First line liaison with external Attorneys in respect of litigation matters.
  • Liaise with Corporate Head Office Legal department in respect of the above requirements and approvals, as necessary.
Other:
  • Provide strategic and practical legal advice and support to various business units to assist their operational teams to strategically deal with legal challenges within their operations.
  • Keep abreast with new legislative and industry developments to provide general legal advice and support to various business units.
  • Legal research of specific legal issues affecting the business and advise management on optimal legal position.
  • Review and draft legal letters, legal notices and correspondence.
Intellectual Property:
  • Assist with legal matters, including infringement arising on the intellectual property portfolio of the division.
  • Liaise with Corporate Head Office Legal department and company secretarial in respect of the above requirements and approvals, as necessary.
Continuous Improvement:
  • Identify improvement opportunities and make recommendations.
  • Participate in Continuous Improvement initiatives.