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Admin Assistant
5 days ago
PURPOSE:
To support managers, supervisors and teams with office administration (and procurement where required) dutiesTo render secretarial, document management and control services.Minimum RequirementsQUALIFICATIONS:
Grade 12/Standard 10 (Essential/Minimum)Certificate Secretarial (Recommended/Desirable).EXPERIENCE:
2-3 years Sound administration exposure (preferably within an industrial and/or mining environment) (Essential/Minimum) Operational.Duties & Responsibilities:Administration and Support Services
Arrange and coordinate all functions and events in relevant department, as requiredMaintain departmental training and continuous professional development list/sAssist with the preparation of the functional management reportingProvide support to functional team to enable them to focus on core outputsCoordinate meeting processes (organise facilities, assist in setting the agenda, take and distribute minutes and action list) and assist the team in the preparation for presentations where requiredAssist team with travel arrangementsMaintain a list of all the relevant functional deadlines of deliverables and ensure all documentation are submitted on time.Compliance, Governance and Assurance
Ensure compliance to applicable processes, procedures and applicable statutory laws and regulationsConduct regular auditsReport deviations to supervisors and record, coordinate and resolve remedial decisionsGovernance: Ensure the function adheres to governance, policies, standards, statutory and legal compliance. Ensure a culture of discipline.Database Management
Capture and release requisitions and service entries in SAPCreate requisitions for accommodation, travel, meals, visas and permits on receipt of invoices and forward to accounts payable for paymentPerform regular audits on management informationMaintain library database for reports including month reports etc.-
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