Admin Officer

Found in: beBee S ZA - 3 weeks ago

Gauteng Randburg, South Africa Mintek Full time
Mintek’s job vacancy, Career and Recruitment

Job title : Admin Officer – Randburg jobs in Gauteng

Job Location : Gauteng, Randburg

Deadline : April 01, 2024

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Job description

KEY PERFORMANCE INDICATORS:

ADMINISTRATION

Ensure that all purchase, service requisitions and store items are correct before processing on IFS.  Follow-up with buying on progress.  Responsible for travel and accommodation bookings. Liaise with Finance Division on the processing of S&T allowances, and advances. Prepare meeting agendas, take minutes, and follow up on action items. Organise quotes and do requisitions for all consumables and assets. Perform Secretarial duties for Executive Managers. Assist in drafting accurate and professional reports Assist in ensuring the timeous collation and dispatch of board packs and provide support to members and invitees Coordinate and organise meetings, and board-related events, ensuring all logistics are seamlessly executed Undertake any ad hoc duties

COMPLIANCE

Handle sensitive and confidential information with the utmost discretion Assist with coordinating the Board Induction Maintain and keep an electronic and physical filing system  Recording of accurate minutes

MAINTAIN ASSET REGISTER FOR THE CLUSTER

 Keep records of asset location changes, transfers, and scrapping Update Excel version of Asset Register  Physically verify assets at required intervals against Excel and IFS versions of the asset list

COLLABORATION

  Ability to build positive working relationship

Minimum requirements

QUALIFICATION AND EXPERIENCE 

National Diploma in Public Administration, Office Management or equivalent  Ideal B. Tech in Public Administration, Office Management or equivalent qualification 3-5 years Administrative experience Computer Literacy in full Microsoft Office programmes, IFS System and Minutes taking

KNOWLEDGE, SKILLS AND ABILITIES

Corporate Governance Adaptability Multitasking

COMPETENCY REQUIRED

An excellent communicator, written and verbal communication Professionalism Attention to detail Confidentiality Teamwork and collaboration

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