Production Accounts

4 weeks ago

Cape Town, South Africa Ogilvy Full time

Production Accounts

Job Description 

As a Production Accounts Person at Ogilvy Cape Town, you will play a vital role in managing financial activities and providing administrative support for the production department. You will collaborate closely with the production team and finance department to ensure accurate financial record-keeping and timely processing of invoices, expenses, and payments. Your attention to detail, organizational skills, and ability to work in a fast-paced environment will be essential to succeed in this role.

Key Responsibilities:

Financial Management: Maintain accurate financial records related to production projects, including budgets, invoices, and expenses. Prepare and review cost estimates, ensuring they align with client agreements and internal financial guidelines. Monitor project expenditures, tracking budget utilization and providing regular updates to the production team and finance department. Assist in managing project profitability by identifying cost-saving opportunities and suggesting appropriate measures. Invoicing and Payments: Prepare and process vendor invoices, ensuring accuracy and adherence to project timelines. Coordinate with vendors and internal stakeholders to resolve any invoicing discrepancies or payment issues. Maintain a system for tracking and managing payment schedules to ensure timely settlement of invoices. Collaborate with the finance department to reconcile accounts payable and receivable for production projects. Financial Reporting: Assist in preparing financial reports and presentations for project reviews and client meetings. Provide regular updates on project financials, highlighting key metrics, trends, and potential risks to stakeholders. Support the production team in preparing client billing statements and reports, ensuring accuracy and timeliness. Administrative Support: Assist with general administrative tasks, including filing, data entry, and maintaining organized records. Coordinate with internal teams to gather and compile necessary documentation for client audits or financial reviews. Participate in meetings and discussions regarding project budgets, financial forecasts, and resource planning. Process Improvement: Identify opportunities to streamline financial processes, enhance efficiency, and optimize cost control measures. Collaborate with cross-functional teams to implement new systems, tools, or procedures for improved financial management. Stay updated on industry trends and best practices related to production accounting and financial operations.

Requirements:

Bachelor's degree in finance, accounting, or a related field. Proven experience in production accounting, finance, or a similar role within the advertising or marketing industry. Strong understanding of financial principles, budgeting, and cost control. Proficiency in financial software and tools, with advanced knowledge of Microsoft Excel. Excellent organizational skills and ability to manage multiple tasks and priorities effectively. Strong attention to detail and a commitment to accuracy in financial record-keeping. Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams. Proactive problem-solving skills and the ability to work independently under tight deadlines. Knowledge of local accounting regulations and tax laws is preferred.

If you are a dedicated and detail-oriented individual with a passion for finance and production, and you thrive in a dynamic environment, we would love to hear from you. Join the Ogilvy Cape Town team and contribute to our success in delivering exceptional advertising and marketing solutions for our clients.

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