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Operations Controller

2 months ago

Cape Town, South Africa Work Africa Full time

FLEET OFFICE/OPERATIONS CONTROLLER/ EPPING /WESTERN CAPE

This is a 3-year Fixed term Contract position. The suitable Candidate will have a hands-on approach with a strong work ethic and flexibility. Must have Code 08 Drivers license and own reliable vehicle. Experience in Net star & Car Track telematics programmes will be advantageous.

MIN REQUIREMENTS:

Min. 2 years’ experience in the Fleet/Logistics environment

Further Qualification/Certificate in fleet management (advantageous)

Valid Code 08 and own reliable vehicle (non-negotiable)

Telematics Certificates of Training (advantageous)

Highly proficient in Microsoft Office; E-mail; instant messaging, spreadsheet, and word processing apps

RESPONSIBILITIES:

Fleet Management - Responsible for the entire day to day operations

Fleet Efficiencies – Daily Control & Weekly Dashboard Overview

Co-ordinate and consolidate load plan/routing for fleet

Monitor fleet activity for on time collections & deliveries from our client

Ensure Core fleet monitored on Telematics for trip irregularities and report findings

Tyre maintenance – liaise with supplier based on their reports / findings

Fuel Analysis – Control and apply fuel fill up intervals based on CPK

Dead kilometres Analysis

Daily record keeping of all Km’s travelled; vehicle; fuel fill ups

Core fleet maintenance schedules – Services, Licensing and Co-Ordinate Breakdowns

Control and manage replacement/additional vehicles for downtime of Core Fleet

Delivery service levels - Ensuring Personnel on track with daily requirements

Shift Roster including Night & Weekend Shifts

Rotation of Staff to ensure Monthly Hours worked equates to 195 Hours

Minimise Overtime Expenditure in form of Roster Allocations.

Incident / Accident Reports & submission to Ops Manager for review

Completion of Insurance Documents for vehicle accidents / incidents and submitted to HO for overview

Ensure Service Delivery is not lower than 95%

Controlling of Damages of Fleet; all Company PPE, all Company Assets

Control Breakages & Damages by means of Recon & control on dashboard for weekly Presentations. Negligence of Company Assets to be controlled through Corrective Action Measures

Ensure Daily handovers are done and advise relief of all pending items

Briefing and De-Briefing of Drivers Daily

Vehicle Check Lists to be completed daily and signed off by Fleet Manager/Supervisor

Time & Attendance to be managed effectively – Late arrivals to be disciplined.

Responsible for the cost, expenditures, staff and fleet and implement cost saving measures

Health & Safety compliance (SHE Files)

Apply and demonstrate cost effective operational decisions

Building a strong customer relationship

Budget Management/Adhering to Budget Numbers and implement cost saving initiatives Budget/Operating within the current financial budget figures- no expenditure without Approval

IR/HR Related Issues - Disciplinary Hearings (Internal)

Payroll submissions as per Deadline provided

Control Leave Balances and submit all Sick Notes, FRL and sent to HO daily

Full accountability of the Facility

Performance Appraisals every Quarter for all Personnel to be conducted and submitted to HO, this will determine Incentive of 13th Cheque

Application Process: Online applications will receive preference, Alternatively e-mail CV, Qualifications, Driver’s license and recent Head & Shoulder photo to cape1@workafrica.co.za and use “FLEETSUPERVISORWC” as a reference in the subject field. If you don’t hear from us within 4 weeks, please consider your application unsuccessful.