Debtors Clerk

A Debtors Clerk is responsible for managing and maintaining a company's accounts receivable. Their primary role is to ensure that all outstanding invoices are collected on time and that payments from clients or customers are accurately recorded. Here are some of the key responsibilities of a Debtors Clerk:

Key Responsibilities:

Invoicing:

Prepare and send out invoices to clients or customers for goods or services provided.

Ensure that invoices are accurate and comply with the company’s policies.

Payment Tracking:

Monitor and track payments received.

Match payments to the appropriate invoices.

Credit Control:

Ensure that customers adhere to credit terms.

Communicate with clients regarding overdue accounts.

Negotiate payment plans with customers if necessary.

Reconciliation:

Reconcile customer accounts to ensure that all transactions are recorded correctly.

Investigate and resolve any discrepancies.

Reporting:

Generate and present reports on outstanding debts and payments.

Keep management informed of any issues with debt collection.

Communication:

Liaise with other departments, such as sales, to resolve any issues that may affect payment.

Maintain good relationships with customers to ensure timely payments.

Record Keeping:

Maintain accurate and up-to-date records of all financial transactions.

Ensure all documentation is filed appropriately.

Skills and Qualifications:

Attention to Detail: Accuracy is crucial for handling invoices and payments.

Communication Skills: Ability to communicate effectively with clients and colleagues.

Organizational Skills: Ability to manage multiple accounts and tasks efficiently.

Problem-Solving Skills: Ability to resolve payment issues and discrepancies.

Knowledge of Accounting Software: Familiarity with software such as Sage Evolution 200

Basic Accounting Knowledge: Understanding of financial principles and practices.

Qualifications:

National Senior Certificate

A diploma or degree in accounting, finance, or a related field will be beneficial

Experience in accounts receivable or a similar role is often preferred.

Remuneration:

15K – 20K

Provident fund optional