Project Coordinator: Engagement

4 months ago

Pretoria, South Africa Panagora Group Full time

Background:

The Technical Support Services (TSS) Activity helps USAID/Southern Africa and Regional Health Office (RHO) to address technical priorities and develop creative, innovative solutions to strategically allocate resources, strengthen connections with partners, and replicate best practices and effective program models. Through the TSS contract, Panagora Group augments capacity by providing technical, operational, and administrative support to USAID’s largest health portfolio. TSS deploys advisors in response to USAID requests for priority work with government stakeholders, implementing partners, and/or other entities. TSS supports Health Office staff and teams to integrate creative solutions into routine work. TSS also provides international and local expertise for surge support, as needed, for USAID Program Cycle requirements, planning, development, outreach, communications, and Health Office human resource functions.

Description of Position:

Panagora seeks a Project Coordinator to support engagement practices for TSS as we support USAID and their implementing partners. TSS provides in-person, virtual, and hybrid events and meeting support, including team retreats, internal and external meetings, and technical workshops. This includes planning and preparation (program design, resourcing, procurement, preparing materials); event and meeting support (facilitation, events coordination, synthesizing knowledge, triaging challenges, liaising with providers, and administering in-person, hybrid and virtual-only collaboration platforms); and follow-up and reporting (meeting notes, satisfaction surveys). TSS also provides over 800 square meters of centrally located meeting/event and co-working space for use by USAID, implementing partners, and other key stakeholders in Pretoria, South Africa (called the Collaboration & Learning Hub). The Project Coordinator will work closely within the Strategic Engagements team, as well as with Operations to ensure that engagements meet world-class standards.

Position Responsibilities:

The Project Coordinator: Engagement will carry out the following activities:

Coordinate in-person, virtual, and hybrid events:
Work with USAID and partner points of contact to determine their needs and objectives and coordinate resources to deliver successful engagement opportunities.
Evaluate event and meeting booking requests and respond to the client.
Prepare event proposals that respond to needs, including venue and activity options, and costs (presented in PowerPoint and Google Slides).
Coordinate and host in-person engagements (at the Collaboration & Learning Hub and off-site). Prepare required resources (, name tags, attendance registers, agendas,and printing), set up on the day, perform checks, engage with client and venue staff, and triage any challenges. 
Administer evaluation tools to measure and report on event performance.
Prepare post-event reports, specifically inputting information related to procurement, attendance figures, and evaluation/feedback data (presented in PowerPoint and Google Slides).
Implement engagement best practices and tools.
Coordinate conferencing technology:
Setup and administer video-conferencing equipment in venues to support hybrid meetings. This will include trouble-shooting the technology, maintaining user-friendly instructions and providing support during the meeting.
Provide virtual conferencing support: Set up and administer virtual calls using Zoom, Google Meet, and/or Microsoft Teams. This includes setting up the meeting, initiating the call, admitting participants, managing polls, taking attendance registers, and monitoring the chat.
Implement innovative solutions that foster collaboration and learning within the new world of work in times of COVID-19, including the use of technology to enable hybrid meetings and use of in-person co-working space.
Coordinate tools, processes, and systems:
Develop communication and marketing assets to promote events and meeting support to internal clients, respond to booking requests, and keep the client (and participants) informed before and after events.
Track event expenses according to the event budget.
Support procurement of resources for events, including venues, supplies, and activity providers.
Update project management tools for events ( checklists and plans).
Maintain an online booking system for events and meetings.
Support in preparation of weekly, quarterly, and annual reports.
Support the logistics for travel related to events and meetings (working closely with the operations team).
Coordinate catering logistics for events both at the Collaboration & Learning Hub and off-site: Support the relationships with caterers, ensure a diverse range of options are available that meet client needs.
Other activities as assigned:
In addition to the responsibilities described above, the employee may be assigned additional responsibilities to support overall TSS objectives.

  • Project Coordinator: Engagement

    4 weeks ago

    Pretoria, Gauteng, South Africa Panagora Group Full time

    Job Title: Project Coordinator: EngagementAt Panagora Group, we are seeking a highly organized and detail-oriented Project Coordinator to support our Technical Support Services (TSS) Activity. The successful candidate will play a key role in coordinating in-person, virtual, and hybrid events and meetings, ensuring seamless execution and exceptional client...

  • Project Coordinator: Engagement

    1 month ago

    Pretoria, Gauteng, South Africa Panagora Group Full time

    Job Title: Project Coordinator: EngagementAbout the Role:Panagora Group is seeking a highly organized and detail-oriented Project Coordinator to support the Technical Support Services (TSS) Activity in Southern Africa. The successful candidate will work closely with the Strategic Engagements team to coordinate in-person, virtual, and hybrid events, meetings,...

  • Engagement Project Coordinator

    1 month ago

    Pretoria, Gauteng, South Africa Panagora Group Full time

    Background: The Technical Support Services (TSS) Activity collaborates with USAID/Southern Africa and the Regional Health Office (RHO) to tackle technical priorities and devise innovative solutions for resource allocation, partner engagement, and the replication of effective program models. Through the TSS contract, Panagora Group enhances capacity by...

  • Project Coordinator: Engagement

    2 months ago

    Pretoria, Gauteng, South Africa Panagora Group Full time

    About the Role:Panagora Group is seeking a highly skilled Project Coordinator to support our engagement practices for the Technical Support Services (TSS) activity. As a key member of our Strategic Engagements team, you will play a critical role in planning and executing in-person, virtual, and hybrid events and meetings that support USAID and their...

  • Project Coordinator: Engagement Specialist

    3 weeks ago

    Pretoria, Gauteng, South Africa Panagora Group Full time

    Job Title: Project Coordinator: EngagementAt Panagora Group, we are seeking a highly organized and detail-oriented Project Coordinator to support our Technical Support Services (TSS) team in engagement practices. The successful candidate will work closely with the Strategic Engagements team and Operations to ensure that engagements meet world-class...

  • Coordinator for Strategic Engagements

    1 month ago

    Pretoria, Gauteng, South Africa Panagora Group Full time

    Background: The Technical Support Services (TSS) Activity is dedicated to assisting USAID/Southern Africa and the Regional Health Office (RHO) in addressing technical priorities while crafting innovative solutions to effectively allocate resources, enhance partnerships, and replicate successful practices and program models. Through the TSS contract,...

  • Project Officer: Engagement

    5 months ago

    Pretoria, South Africa Panagora Group Full time

    **Job Information**: Project/Activity - USAID/South Africa TSS Industry - USAID City - Pretoria State/Province - Gauteng Country - South Africa Zip/Postal Code - 0002 HIghest Level of Education - Bachelor's Degree Work Experience - 5-7 years Panagora Group is a social enterprise dedicated to providing high-quality, high-impact international health,...

  • Project Assistant Engagement

    5 months ago

    Pretoria, South Africa Panagora Group Full time

    **Job Information**: Project/Activity - USAID/South Africa TSSIndustry - USAIDCity - PretoriaState/Province - GautengCountry - South AfricaZip/Postal Code - 0002HIghest Level of Education - Diploma and/or equivalent relevant experience in any fieldWork Experience - 1-3 years- Panagora Group is a social enterprise dedicated to providing high-quality,...

  • Senior Engagement Coordinator

    1 week ago

    Pretoria, Gauteng, South Africa Panagora Group Full time

    About the Role:Panagora Group is seeking a highly organized and detail-oriented Senior Engagement Coordinator to support the Strategic Engagements team. In this role, you will be responsible for planning and coordinating in-person, virtual, and hybrid events, as well as providing administrative support to ensure smooth event execution.Key...

  • Project Coordinator

    6 days ago

    Pretoria, Gauteng, South Africa Data Centrix Full time

    Job Title: Project CoordinatorAbout the Role:As a Project Coordinator at Datacentrix Ltd, you will be responsible for supporting the Security Systems Upgrade project. This role will involve coordinating activities with the ICT Programme Manager, Infrastructure Manager, Physical Security Manager, and other key business stakeholders.Key Responsibilities:Manage...

  • Project Coordinator

    7 months ago

    Pretoria, South Africa Nambiti Technologies Full time

    Gauteng, Tshwane (Pretoria) We are recruiting for a Project Coordinator. The project coordinators required will be for both Agile and Waterfall projects. They will be assigned to Project Managers to coordinate multiple projects. Whereas in some instances, they will be responsible for coordinating projects without the assistance of a Project Manager....

  • Project Coordinator

    1 week ago

    Pretoria, Gauteng, South Africa HR Genie Full time

    Project Coordinator Job DetailsWe are seeking a detail-oriented Project Coordinator to join our team at HR Genie. In this role, you will be responsible for coordinating and monitoring project schedules, budgets, and resources. Key responsibilities include preparing project status reports and presentations, collaborating with project managers to ensure timely...

  • Project Coordinator

    3 weeks ago

    Pretoria, Gauteng, South Africa HR Genie Full time

    Project Coordinator Job SummaryWe are seeking a highly organized and detail-oriented Project Coordinator to join our team at HR Genie. The successful candidate will assist in the coordination and monitoring of project schedules, budgets, and resources.Key Responsibilities:Coordinate project schedules, budgets, and resourcesPrepare project status reports and...

  • Project Coordinator

    2 weeks ago

    Pretoria, Gauteng, South Africa Hire Resolve Full time

    Job Title: Project CoordinatorJob Summary: We are seeking a highly skilled Project Coordinator to join our team at Hire Resolve. The successful candidate will be responsible for planning and coordinating road and earthworks projects, ensuring efficient resource allocation and adherence to project timelines.Key Responsibilities:Develop and maintain project...

  • Project Coordinator

    1 week ago

    Pretoria, Gauteng, South Africa AVI Limited Full time

    Project Coordinator Opportunity at AVI LimitedAVI Limited is a leading manufacturer of household brands across various categories. We are seeking a skilled Project Coordinator to join our team at our Isando site.Key ResponsibilitiesLiaise with suppliers to design and manufacture equipmentEnsure project installations meet AVI Limited's standards and...

  • Project Coordinator

    6 days ago

    Pretoria, Gauteng, South Africa Swift Human Resources Full time

    Job Opportunity: We are seeking a highly organized and detail-oriented individual to support our team at Swift Human Resources. The successful candidate will be responsible for coordinating tasks, managing projects, and providing exceptional support to our employees.Key Responsibilities:Coordinate project tasks and timelinesManage project resources and...

  • Project Coordinator

    6 days ago

    Pretoria, Gauteng, South Africa ATripleA Recruitment and Temps Full time

    We’re seeking an experienced Project Coordinator to join our dynamic team at ATripleA Recruitment and Temps. The ideal candidate will have a strong background in project management and a proven track record in steel fabrication projects.Key Responsibilities:Oversee and manage steel fabrication projects from inception to completionCoordinate with teams to...

  • Project Coordinator: Bank Connectivity

    3 months ago

    Pretoria, South Africa TreasuryONE Full time

    Are you a skilled communicator with a knack for managing complex projects? TreasuryONE Group of Companies is seeking a talented **Project Coordinator - Bank Connectivity** to join our dynamic team! In this pivotal role, you will lead and coordinate bank connectivity projects for our valued clients, ensuring seamless integration and enhanced cash...

  • Project Coordinator

    5 months ago

    Pretoria, South Africa Specialist Mechanical Engineers Full time

    **Project Coordinator** **Purpose of Job**: - To Develop project management documents such as budgets, project schedules, scope statements, and project plans. Organise and manage various parts of a project to ensure its success. **Duties and Responsibilities**: 1. Coordinate project management activities, resources, equipment, and information. 2....

  • IT Project Coordinator

    5 months ago

    Pretoria, South Africa Kourie Recruitment cc Full time

    IT Project Coordinator (6 Month Contract). **Salary**: R25,000 to R35,000 Cost to company per month (please note that salary is dependent on years of relevant experience, tertiary education, skills, relevant industry experience, etc.) ESSENTIAL REQUIREMENTS: - A completed BCom Degree in Project Management. - 2 to 3 years (or more) experience as a Project...