Adminitrative Assistant

1 month ago

Pretoria, South Africa Green Marble Recruitment Consultants Full time
Are you highly organised, detail-oriented, and an efficient multitasker?
We are looking for a proactive and motivated Administrative Assistant to join a dynamic team in Silverlakes. In this role, you will play a key part in supporting the leadership team, managing daily administrative tasks, and ensuring seamless operations behind the scenes.

Minimum Requirements:
  • Matric.
  • An administrative qualification, or any relevant qualification, would be beneficial.
  • Proven experience as an Administrative Assistant or Personal Assistant for at least 3 years.
  • Fluent in both English and Afrikaans.
  • Strong with numbers, bookkeeping experience is advantageous.
  • Advanced knowledge of Excel will be highly valuable.
  • Willingness to learn new processes, technology, and implement systems.
  • Independent, with the ability to manage tasks and priorities effectively.
  • Attention to detail, a positive attitude, and reliability are crucial.
  • Experience in operational roles will be a plus.
  • Exceptional organisational and time-management skills.
  • Strong verbal and written communication skills.
  • Ability to maintain confidentiality and exercise discretion.
  • A proactive mindset with the ability to anticipate needs and work independently.

Duties and Responsibilities:
  • Implement effective systems with reminders.
  • Promote the company to clients to spark interest in its services (broker component).
  • Process quotes.
  • Process invoices with correct information.
  • Process payments.
  • Allocate online coaches to clients.
  • Provide direct assistance to leadership, managing calendars, scheduling meetings, and handling correspondence.
  • Maintain and organise office systems, prepare reports, and handle data entry and filing tasks.
  • Serve as a point of contact for internal and external stakeholders, ensuring prompt responses and professional communication.
  • Assist in planning and coordinating meetings, workshops, and travel arrangements.
  • Draft, edit, and proofread correspondence, presentations, and other documents.
  • Manage multiple priorities and deadlines, ensuring efficient workflow for the team.

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