Driver/Messenger x1 Kimberley

4 weeks ago

Kimberley, South Africa Road Accident Fund Full time
Job title : Driver/Messenger x1 KimberleyJob Location : Northern Cape, KimberleyDeadline : December 27, 2024Quick Recommended Links
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Key Performance Areas 

Messenger services

  • Collect correspondence from respective government institution, verify against the list before collection and acknowledge the receipt.
  • Deliver packages or messages on time.
  • Handle packages and documents with care.
  • Drive delivery truck to the destination.
  • Reconcile packages at recipient’s location.
  • Maintain communication with destination and point of departure.
  • Obtain receipts or signatures for deliveries and documentation.
  • Maintain records of daily visits in the logbook.
  • Sort deliverable items in accordance to delivery route in order to ensure maximum efficiency.
  • Confirm deliveries by checking into the office after each delivery.
  • Deliver the documents to Document Services for them to distribute in line with the SOP.
  • Plan efficient routes prior to setting out on a delivery mission

Administration

  • Monitor and make sure that requests for copying or binding are executed efficiently and timeously.
  • Sonitor the availability of messenger services for delivery of items to financial institutions, Government departments, clients, etc. at all times.
  • Ensure that archiving of scanned files and documents is done in accordance with the National Archives Act as well the RAF’s RM strategies and objectives.
  • Sort documents according to documents class and insert.
  • Forward the transfer (Metro-file) and requests for inactive records to the Records Manager.
  • Prepare and capture records to be transferred to the offsite storage, forward to Records Management and maintain a log of records sent off-site storage.
  • Receive records file index spread sheet and keep track of all the updates for records stored off-site.
  • Maintain an inventory of the department’s records, showing each record series title, file plan reference number, and retention period as listed on the Records Retention Schedule (RRS).
  • Complete the final disposition log/ register that have been destroyed.
  • Monitor that the postal service facility in the branch is operating effectively at all times.
  • Efficient and timely document binding service.

Transportation and Operation

  • Load and unload organization’s merchandize.
  • Transport products, materials, and staff securely to areas where they are needed.
  • Recognize electrical and mechanical faults and report to Facilities Manager.

Vehicle, Machinery & Equipment Maintenance

  • Perform daily pre trip and post trip vehicle inspection to ensure safety standards are adhered to.
  • Ensure that the copying and binding machines are maintained in working order

Reporting

  • Report vehicle, machinery and equipment defects, accidents, traffic violations, damage to the vehicles or loss of equipment.
  • Ensure vehicle is always in good condition.
  • Provide log books in line with the Fleet Management Policy.
  • Reporting of unexpected delays.
  • Report on the maintenance of the franking machine in terms of technical maintenance and the loading of money.
  • Report on major equipment faults requiring service provider attention immediately to supervisor.

Process incoming / outgoing mail and mail batching

  • Receive, register and stamp incoming and outgoing correspondence.
  • Separate incoming documents and faxes and sort according to destination.
  • Ensure files, correspondence and all other documentation is filed according to established policy and procedure.
  • Prepare outgoing mail for posting, bulk mailing and bulk distributions.
  • Record details of all registered mail and Docex Tracker mail.
  • Declare monies received and capture in register.
  • Prepare Check addresses and ensure Docex is sent to Docex, Normal and Registered mail to the Post Office.

Qualifications and Experience

  • Matric or Grade 12 certificate
  • A valid code 10 (EC1/EC) driver’s license.
  • Professional Driver’s Permit.
  • At least 1 year’ experience in a driving/messenger services environment.

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