Administrator (Fleet – 6 Months Fixed Term Contract - Wits RHI)

1 month ago

Welkom, South Africa AJ Personnel Full time

Main purpose of the job:

  • To provide operational support to management and the entire organization in administration and servicing vehicles according to operating procedures for the effective and efficient management of fleet

Location:

  • Welkom, Lejweleputswa District - Free State

Key performance areas:

  • Assist in allocating the use of vehicles and Drivers daily
  • Assist in the issuing of vehicle keys, Petrol Cards and logbooks and ensuring their return at the end of the business day
  • Coordinate the scheduling and delivery/collection of vehicles for routine maintenance/services/repairs
  • Update and file all log sheets, petrol receipts and vehicle maintenance check sheets to ensure data integrity at all times
  • Ensure that the Drivers keep the vehicles clean and carry out the necessary monthly checks
  • Ensure that vehicle branding logos; and valid license discs are prominently displayed
  • Report any vehicle faults, repairs or accidents timely
  • Monitor the internal vehicle rental system for invoicing/rental charges for external hiring of vehicles to the various projects
  • Respond to vehicle emergencies and provide on-call assistance as needed
  • Maintain precise documentation and submit monthly reports to the Fleet Manager/Operations Manager
  • Oversee occupational health and safety for fleet services
  • Ensure Driver records are maintained on the fleet management information systems and are accurate and current
  • Ensure Driver’s licenses and PDP are valid by managing the scheduling of the renewal of expiring license
  • Liaise with management for daily transport schedules
  • Ensure that the relevant vehicle usage forms are completed according to the policy
  • Conduct bi-annual stock takes of all assets
  • Verify asset locations
  • Verify asset status and/or life cycle
  • Provide any other ad hoc duties as assigned by management
  • Manage all fleet administrative/fleet maintenance duties/legislative compliance/financial compliance
  • Manage and sustain detail-oriented schedules and tasks (especially with the vehicle leasing/hiring to other Syndicates)
  • Assist in completing the MVA claim forms obtaining quotes and supporting documents and submission to WHC
  • Assessing new drivers according to the Policy and filing all the assessment documents
  • Take ownership and accountability for tasks and demonstrate effective self-management
  • Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
  • Maintain a positive attitude and respond openly to feedback
  • Take ownership of driving own career development by participating in ongoing training and development activities

Required minimum education and training:

  • 3-year Diploma/Degree in Fleet Management, Operations, or Logistics
  • A valid unendorsed South African driver’s license (Code 10)

Required minimum work experience:

  • 2 Years of relevant experience in fleet management

Desirable additional education, work experience and personal abilities:

  • Able to work independently
  • A self-starter
  • A professional and positive disposition
  • Customer orientated and tactful
  • Self-motivated with a high regard for work ethic, values and integrity
  • Must demonstrate strong interpersonal and communication skills
  • Experience in a fleet management setup with fleet management systems will be an advantage
  • Strategic inclination to improve processes and be cost-effective

TO APPLY:

  • Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
  • Please Apply Online and complete your registration on Ditto Hire (our application tracking system) to enable and protect you as a candidate to accept the new POPIA terms and conditions. This will then create your permanent profile with which you can apply for all jobs as advertised by AJ PERSONNEL. However, you may remove your profile from AJ PERSONNEL when you are no longer in the job market.
  • Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
  • The closing date for all applications: 18 October 2024.
  • Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

  • AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium.
  • Wits Health Consortium will only respond to shortlisted candidates.
  • Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
  • AJ Personnel does not have any salary or other information regarding the position.

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