Lamproom Administaror

4 days ago

Rustenburg, South Africa Schauenburg Systems Full time
Purpose of the job:To asist in providing quality services and safe operation of Lamproom equipment and tools for health, safety and productivity in the mining sector.
Lamproom Administrator responsibilities are:

Vision, Mission and Values

  • Comply with and actively promote the desired
    culture of the organisation and its Policies,
    Procedures and Code of Conduct.

Relationships

  •  Ensure effective and mutually beneficial
    relationships are developed and maintained
    through effective contribution to and
    communication with members of staff, supervisor
    and customers

Planning

  • In consultation with the supervisor and other
    appropriate members of staff, identify areas for
    improvement within area of responsibility and
    develops options for consideration including prioritising implementation issues.

  • Prioritise own day to day work activities in line with the needs of the Administration function.

Administration – Operational Activities

  • Continuously managing and controlling the
    purchasing and deliveries of orders as per site
    requirements.

  • Coordinating all site specific training requirements

  • Ensuring that all site equipment is on asset
    register

  • • Accountable for the entire stock control function
    as per site requirements.

  • Oversees that sufficient stock is available to meet
    with customers demand. The required stationary
    and tools are in stock as required by the service
    technicians / Lamprooms.

  • Responsible for stock counts.

  • Manage and control all costs, expenses etc. which
    affect the cash flow of the business e.g.
    equipment, overtime, internal ordering

  • Ensure maintenance and service invoices are sent
    to the relevant persons for authorization approval.

  • Ensure all POD's received are returned to
    Rustenburg Branch in a timely manner.

  • • Provide support services for various staff including
    typing, photocopying, binding, laminating, faxing
    and filling documents. 

  • Ensure all filing are kept up to date and accurate.

  • • Ensure all documentation that are sent to any
    person internal and external are correct and done
    in a professional manner. 

  • Assist with quotes to customers.

  • • Answering telephones

  • Completion of required documentation, reports
    and paperwork for the mine, customers, and
    Supervisor.

  • Register of all pre-numbered documentation to be
    maintained as per ISO requirements

  • Capture of field service reports (All product
    definitions e.g. GDI, Safe-Lites, SCSR, PDS, special
    equipment etc.)

  • Maintain housekeeping for areas within
    responsibility

Support

  • Liaise with other Lamproom employees, and
    customers on the site to assist in ensuring quality
    and safety of work and that contractual obligations
    are met

  • Liaise with visitors, clients, staff and others to
    assist with general enquiries.

  • Keep supervisor updated of all unresolved and/or
    potential problems that would negatively affect
    the customer or our company.

  • Feedback on a regular basis to Supervisor

Continuous Improvement

  • Participate as appropriate in quality programs
    implemented across the company.

  • Proactively identify and implement innovative
    solutions to identified needs to enhance the
    operational effectiveness of the Administrative
    function

  • Generate ideas for growth and further
    development of the company

Work, Health and Safety

  • Adhere to all customer safety regulations at all
    times

  • Complies with and actively promotes Company
    Health and Safety policies, practices and
    procedures.

  • Ensure medical and inductions are valid. 

  • Use of personal protective equipment.

Quality Management System

  • Comply with the Company's Quality Management
    System, Procedures, Practices and Policies.

Community Relations

  • Ensure all interactions within the community
    portray the Company as a professional services
    provider to mining sectors

  • Other duties that may be required from time to
    time to allow the site administrator to perform in
    the position for the good of the organisation.

Credentials / Knowledge required for the position

  • Matric 

  • Office administration diploma / certificate will be an advantage;

  • At least 3 years' experience in an administration role

  • Good computer skills (Microsoft package).

Skills and Attributes for the position 

  • Clear verbal and written communication skills;

  • Be able to work in a team;

  • Problem solving;

  • Good organizer,

  • Conflict Management;

  • Diligent;

  • Pro-active;

  • Well groomed;

  • Trustworthy;

  • Reliable;

  • Mathematics and numeracy;

  • Self-discipline;

  • Medically fit.