Junior HR Admin
2 weeks ago
Durban, KwaZulu-Natal, South Africa
Alpha
Full-time
R 9,500 Temporary
Free with email or Google
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Introduction
The role of the receptionist is pivotal in ensuring the seamless operation of the organisation by warmly welcoming visitors, managing telephone communications, and undertaking a variety of essential administrative duties.
Duties & Responsibilities
Reception Administration
• Manage the reception front desk and telephone system efficiently.
• Maintain a tidy and organised reception area; ensure the display screen is operational and updated with birthdays and anniversaries.
• Answer calls promptly and ensure messages are communicated via email immediately.
• Coordinate meeting room bookings effectively.
• Maintain the boardroom throughout the day, ensuring it is replenished as necessary.
• Welcome and direct visitors and candidates, and assist with courier and delivery management.
• Organise staff functions and company events.
• Undertake miscellaneous duties and responsibilities as assigned.
• Notify security of visiting clients and suppliers.
• Ensure smooth operation of the reception area and liaise with IT to maintain the telephone system's functionality. HR & Training Administration / Ad Hoc Administration
• Support onboarding processes and new starter administration.
• Assist with daily HR and training administration tasks.
• Undertake additional administrative duties and projects as required. Stock Control
• Monitor and track stock levels diligently.
• Conduct weekly stock takes.
• Report low stock levels to the direct line manager promptly.
• Ensure bathroom amenities are replenished at the start and end of the day, and throughout the day as necessary. Office Maintenance
• Inform the direct line manager immediately of any office maintenance issues reported or identified.
• Contact the air conditioning team if the system is malfunctioning.
• Notify security regarding any faulty electrical plugs. Health & Safety
• Alert the Building Manager or Security in the event of a suspected false fire alarm.
• Contact one of the First Aiders should a first aid situation arise. Qualifications
• Matric.
• Administration or secretarial certificate or diploma.
• Qualifications and experience in Human Resources. Desired Experience
• A minimum of three years' experience in reception and/or administration roles.
• Excellent spoken and written English communication skills.
• Professional and confident telephone manner, with a positive and energetic approach.
• Proficient in Microsoft Office applications.
• Familiarity with Canva is advantageous. Willingness to work weekends or outside regular hours when required. A valid driving licence and access to own vehicle are essential.
• Manage the reception front desk and telephone system efficiently.
• Maintain a tidy and organised reception area; ensure the display screen is operational and updated with birthdays and anniversaries.
• Answer calls promptly and ensure messages are communicated via email immediately.
• Coordinate meeting room bookings effectively.
• Maintain the boardroom throughout the day, ensuring it is replenished as necessary.
• Welcome and direct visitors and candidates, and assist with courier and delivery management.
• Organise staff functions and company events.
• Undertake miscellaneous duties and responsibilities as assigned.
• Notify security of visiting clients and suppliers.
• Ensure smooth operation of the reception area and liaise with IT to maintain the telephone system's functionality. HR & Training Administration / Ad Hoc Administration
• Support onboarding processes and new starter administration.
• Assist with daily HR and training administration tasks.
• Undertake additional administrative duties and projects as required. Stock Control
• Monitor and track stock levels diligently.
• Conduct weekly stock takes.
• Report low stock levels to the direct line manager promptly.
• Ensure bathroom amenities are replenished at the start and end of the day, and throughout the day as necessary. Office Maintenance
• Inform the direct line manager immediately of any office maintenance issues reported or identified.
• Contact the air conditioning team if the system is malfunctioning.
• Notify security regarding any faulty electrical plugs. Health & Safety
• Alert the Building Manager or Security in the event of a suspected false fire alarm.
• Contact one of the First Aiders should a first aid situation arise. Qualifications
• Matric.
• Administration or secretarial certificate or diploma.
• Qualifications and experience in Human Resources. Desired Experience
• A minimum of three years' experience in reception and/or administration roles.
• Excellent spoken and written English communication skills.
• Professional and confident telephone manner, with a positive and energetic approach.
• Proficient in Microsoft Office applications.
• Familiarity with Canva is advantageous. Willingness to work weekends or outside regular hours when required. A valid driving licence and access to own vehicle are essential.