Part-Time Finance

5 days ago
Gauteng, South Africa Neo Batho Full-time

Introduction

Introduction

Are you an experienced finance professional with strong bookkeeping and residential property administration experience? Do you take pride in keeping financial records accurate, resolving issues proactively, and finding better ways of doing things?

Our client is looking for a Finance & Property Administrator to take ownership of the day-to-day bookkeeping and residential property administration function. This is not simply a processing role — the successful candidate will be trusted to manage the function from start to finish, identify gaps, solve problems, and improve the systems and processes they are responsible for.

This opportunity is ideally suited to a proactive and highly organised individual who is comfortable working independently and who enjoys taking responsibility and making a tangible contribution to the business.

About the Role

The Finance & Property Administrator will oversee the day-to-day bookkeeping and financial administration, together with the financial and administrative aspects of residential property management.

The successful candidate will manage tenant invoicing, payment allocations, arrears, deposits, move-outs, reconciliations, payment processing, and supporting documentation. You will also liaise with accountants and auditors and ensure that financial and property records are accurate, organised, and readily available.

Duties & Responsibilities

Key Responsibilities

Bookkeeping & Finance

  • Take ownership of the day-to-day bookkeeping and financial administration.
  • Perform bank reconciliations and ensure transactions are correctly allocated and supported.
  • Ensure invoices and supporting documentation are complete, organised, and easily accessible.
  • Follow up on missing invoices, documentation, and discrepancies.
  • Load payments for approval and maintain accurate payment records.
  • Keep financial records and supporting documentation organised and ready for accountants and auditors.
  • Liaise with accountants and resolve bookkeeping queries where required.

 

Residential Property Administration

  • Manage monthly tenant invoicing and payment allocations.
  • Monitor tenant accounts and proactively manage arrears and follow-ups.
  • Handle arrears administration, including letters of demand, TPN processes, and related administrative actions.
  • Maintain accurate tenant deposit records.
  • Manage the financial administration associated with tenant move-outs.
  • Process final accounts, including damages, deposit deductions, and refunds.
  • Ensure inspections and supporting documentation are completed and properly recorded before tenant accounts are finalised.
  • Maintain accurate tenant and property records.

 

Process Improvement

A key part of this role will be improving how the finance and property administration functions operate.

The successful candidate will be expected to:

  • Identify inefficient or weak processes and recommend practical improvements.
  • Develop practical systems, checklists, and controls where required.
  • Identify opportunities to automate repetitive administrative tasks.
  • Improve how financial and tenant information is organised and tracked.
  • Identify potential problems before they become larger issues.
  • Take processes from start to finish without requiring constant management follow-up.

Desired Experience & Qualification

Minimum Requirements

  • Relevant degree or diploma in Accounting, Finance, Bookkeeping, Financial Management, Business Management, or a related field is essential.
  • 3–5 years' relevant practical experience in bookkeeping, financial administration, or a similar role.
  • Strong practical bookkeeping experience, including:
    • Bank reconciliations
    • Payment processing
    • Maintaining supporting financial records
  • Experience using accounting or bookkeeping software.
  • Strong working knowledge of Microsoft Excel or Google Sheets and Google Drive.
  • Experience with residential property and tenant administration.
  • Experience with rental invoicing, payment allocations, arrears, and tenant deposits.
  • Practical understanding of residential leases and the administration surrounding tenant move-ins and move-outs.
  • Experience dealing with accountants and/or auditors.
  • Ability to prepare accurate financial records and supporting documentation for review.

 

Advantageous Experience

  • TPN experience.
  • Previous experience working for a residential property owner, property management company, student accommodation provider, or similar business.
  • Experience implementing or improving financial and administrative systems and processes.
  • Experience with automation or technology used to streamline bookkeeping and property administration.

 

Skills & Competencies

  • Strong bookkeeping and financial administration skills.
  • Excellent attention to detail and accuracy.
  • Strong organisational and administrative abilities.
  • Excellent Excel / Google Sheets skills.
  • Proactive and solution-oriented mindset.
  • Strong problem-solving skills.
  • Comfortable working with technology and learning new systems.
  • Ability to take ownership and work independently.
  • Strong communication and interpersonal skills.
  • Ability to manage multiple priorities and meet deadlines.
  • High level of accountability and reliability.

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