Facilities Manager
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infrastructure, and company-owned properties. The role ensures that all premises are safe, functional, well-maintained, and presented to a high standard while managing contractors, maintenance staff, service providers, budgets, and compliance with health and safety regulations.
Key Responsibilities
Facilities Management
- Oversee the maintenance and upkeep of all office buildings, facilities, warehouses, and company-owned properties.
- Ensure that buildings, offices, boardrooms, kitchens, bathrooms, parking areas, gardens, and common areas are maintained to a high standard.
- Conduct routine inspections and identify maintenance requirements.
- Develop and implement preventative maintenance schedules
Building Maintenance
- Coordinate repairs relating to electrical, plumbing, air conditioning, lighting, roofing, painting, flooring, carpentry, and general building maintenance.
- Ensure all office equipment and building infrastructure remain operational.
- Arrange emergency repairs when required.
- Source, appoint, and manage external contractors and service providers.
- Obtain quotations and negotiate competitive pricing.
- Monitor contractor performance and ensure work is completed to the required standard.
- Ensure contractors comply with company policies and health and safety requirements.
- Maintain an asset register for furniture, fixtures, equipment, and facilities.
- Monitor the condition and lifespan of company assets.
- Plan refurbishment and replacement projects where necessary.
- Ensure compliance with the Occupational Health and Safety Act and all relevant regulations.
- Conduct regular safety inspections.
- Ensure fire equipment, emergency exits, generators, electrical installations, and security systems are serviced and compliant.
- Coordinate annual compliance inspections and certifications.
Security & Services
- Oversee security, access control, CCTV systems, alarms, and perimeter maintenance.
- Manage cleaning, waste removal, pest control, landscaping, and hygiene services.
- Ensure uninterrupted utility services including electricity, water, internet, and backup power systems.
Administration
- Maintain maintenance schedules and service records.
- Prepare monthly maintenance reports.
- Track maintenance requests and ensure timely completion.
- Maintain supplier and contractor documentation
The Facilities Manager is responsible for ensuring that all facilities remain safe, functional, efficient, and professionally
maintained. The successful candidate will play a key role in protecting company assets, enhancing the workplace environment, and ensuring the smooth operation of all company properties and infrastructure.
Qualifications
- National Diploma or Degree in Facilities Management, Building Management, Property Management, Engineering, or a related field – will be an advantage.
- Minimum of 5 years’ experience in facilities or building maintenance management.
- Previous experience managing office buildings, commercial properties, or corporate facilities.
- Experience managing contractors and service providers.
- Strong knowledge of building maintenance systems and preventative maintenance planning
Knowledge & Skills
- Facilities and property management.
- Building maintenance and infrastructure.
- Occupational Health and Safety legislation.
- Budget preparation and cost control.
- Project management.
- Vendor and contractor management.
- Strong problem-solving and decision-making skills – Very important
- Computer literacy (Microsoft Office).
- Excellent organisational and planning abilities.
- Strong communication and interpersonal skills.
- Handson - Very Important
- Professional and reliable.
- Strong leadership skills.
- Excellent attention to detail.
- Hands-on and proactive.
- Ability to prioritise multiple tasks.
- High level of integrity and accountability.
- Customer-service orientated.
- Ability to work under pressure and meet deadlines.
- High level of attention to detail.
- Willingness
- Completion of preventative maintenance schedules.
- Building and facility condition ratings.
- Maintenance response and completion times.
- Budget adherence.
- Contractor performance.
- Health and Safety compliance.
- Asset maintenance and lifecycle management.
- Employee satisfaction with facility services.
- Reduction in emergency maintenance incidents.
- Office-based with regular inspections of company properties and facilities.
- May be required to travel between sites.
- Occasional after-hours work may be required for emergency repairs or planned maintenance.
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