Finance Adminstrator

Key duties and responsibilities

• Capture daily sales figures from the forecourt, convenience store and carwash.

• Reconcile daily cash-ups, card payments, EFT payments, fleet cards and other payment methods.

• Verify cashier and supervisor cash-up packs, including Z-readings, receipts, vouchers and banking slips.

• Prepare daily banking schedules and follow up on shortages, overages and missing documents.

• Reconcile fuel sales against pump readings, fuel deliveries and wet-stock reports.

• Capture supplier invoices, credit notes and expenses accurately on the accounting system.

• Maintain supplier statements and assist with monthly supplier reconciliations.

• Process purchase orders, invoices and supporting documentation for payment approval.

• Monitor stock movements for shop items, lubricants, gas, carwash consumables and other station stock.

• Assist with stock counts, investigate variances and prepare variance reports.

• Maintain petty cash records and ensure that all expenditure is properly authorised and supported.

• File and keep secure records of invoices, banking documents, cash-up packs, delivery notes and reports.

• Prepare weekly and monthly finance reports for management and head office.

• Assist with payroll information, including attendance records, overtime, leave and deductions when required.

• Liaise professionally with suppliers, banks, cash-in-transit providers, managers and head office.

• Maintain confidentiality of company financial information at all times.

• Perform other finance and administrative duties reasonably required by management.