Health and Safety Officer

Duties are, but not limited to:

1. H&S management system and legal compliance

• Maintain the H&S policy, safe work procedures and a legal register of the OHS Act, regulations and other requirements that apply to KES.
• Make sure statutory appointments are made and current, for example section 16(2) assistants, H&S representatives, first aiders and fire marshals.
• Set up and run the H&S committee where required, and record decisions and actions.
• Keep registers of incidents, risk assessments, inspections, training, equipment and corrective actions, and keep the company ready for Department of Employment and Labour inspections and external audits.

2. Risk assessment

• Run baseline and task-specific hazard identification and risk assessments for the office, warehouse, vehicles and field work.
• Pay particular attention to solar installation risks: roof work and working at heights, ladders, DC and AC electrical exposure, batteries, manual handling and travel.
• Prepare fall protection plans and method statements where the Construction Regulations require them.
• Review risk assessments after incidents and when methods, sites, equipment or products change, and make sure controls are covered in inductions and toolbox talks.
• Work with the People and Culture Manager on the field-based gender-based violence and harassment (GBVH) risk assessment, and on personal security controls for staff, agents and installers working in the field.

3. Distributor, installer and contractor compliance

• Run H&S onboarding for distributors, their installers and other contractors: safety files, risk assessments, PPE, competency and training records, and medical fitness where legally required.
• Build and maintain a register of COIDA Letters of Good Standing for distributors and contractors, and follow up gaps and expiries.
• Help distributor companies build their own H&S portfolio (COIDA registration, Letter of Good Standing and H&S file).
• Carry out unannounced H&S visits to installers before and during installations, alongside the Operations installation quality-control programme, and record findings and corrective actions.
• Report non-compliant distributors and contractors to the contract owner for restriction or remedial action.

4. Client and government project sites

• Prepare project H&S plans and H&S files in response to client H&S specifications for government and other project work.
• Run site inductions, monitor compliance on site and close out H&S documentation at project completion.

5. Fleet and road safety

• Review vehicle tracking and speeding reports, keep a register of speeding and driving violations, and follow up repeat offenders with line managers and HR.
• Enforce the company driving and travel policy, including curfew, maximum driving hours and rest breaks, and run driver inductions and vehicle handover checks.
• Identify and escalate fatigue, night-travel, hijacking and poor-road risks in journey plans.

6. Incidents and investigations

• Receive and log all injuries, near misses, vehicle incidents and high-potential events involving employees, agents, installers and contractors.
• Lead root-cause investigations and issue reports with findings, corrective actions, owners and deadlines; verify close-out evidence.
• Make statutory incident reports where required, and give HR the information needed for COIDA claims.
• Where an injured person works for a distributor or contractor, work with that employer on reporting and investigation.

7. Warehouse, batteries and e-waste

• Assess and inspect warehouse safety: storage, stacking, lifting, equipment and fire controls.
• Make sure lithium batteries, including damaged and returned units, are stored, contained and handled safely.
• Manage the segregation and storage of e-waste and end-of-life products, use licensed waste service providers, and keep disposal certificates.
• Record annual volumes of end-of-life panels, batteries and electronics, and track KES's obligations under waste legislation with management.

8. Training, emergency preparedness and inspections

• Plan and deliver the annual H&S training calendar: inductions, toolbox talks, working at heights, first aid, fire and road safety; keep attendance and expiry records.
• Maintain emergency plans and run evacuation drills, including arrangements for remote-field incidents, road accidents and rescue from height.
• Carry out scheduled workplace inspections and track findings to close-out.

9. Reporting and shareholder E&S requirements

• Produce a monthly H&S dashboard (injuries, near misses, vehicle incidents, speeding, training, inspections, contractor compliance and open actions) and the H&S section of board reports.
• Implement and keep evidence for the health, safety and environmental actions in shareholder and investor environmental and social action plans, and submit data to the shareholder's reporting systems.
• Prepare for, and host, external E&S and H&S monitoring visits.