Office Manager Jarat Tours Salt River

• Manage the day-to-day operation, maintenance, security, cleanliness and professional presentation of Jarat's buildings, offices and surrounding areas.
• Conduct regular building inspections, maintain preventative maintenance schedules and coordinate urgent repairs and after-hours building incidents.
• Serve as Jarat's Health and Safety Coordinator and designated representative, maintaining statutory files, registers, inspections, risk assessments and incident records.
• Ensure fire-prevention equipment, alarms, emergency exits, evacuation procedures and emergency drills are maintained and completed as required.
• Coordinate internet, networks, printers, phones, computers, software and day-to-day IT support through internal resources and external service providers.
• Configure and issue IT equipment, accounts, system access and software for new employees, and coordinate the return and deactivation of equipment and access when employees leave.
• Manage stationery, refreshments, cleaning materials, office furniture, appliances, shared equipment and other office supplies.
• Manage meeting-room bookings and ensure rooms are clean, prepared, equipped and available for scheduled meetings.
• Monitor prepaid electricity and other essential utilities, ensuring that adequate electricity is loaded timeously and service interruptions are prevented wherever reasonably possible.
• Manage supplier relationships, quotations, contracts, service levels, renewals, warranties and invoice verification for facilities, security, IT and office services.
• Establish, communicate and uphold practical office house rules governing how employees use shared spaces and conduct themselves to maintain a respectful and harmonious workplace.
• Support the General Manager and Managing Director by coordinating priorities, following up agreed actions, resolving practical obstacles and helping to ensure that assigned work is completed.
• Maintain accurate asset, key, access, maintenance, contract and compliance records, and report material risks, costs and service concerns to management.
• Prepare and manage facilities, office and IT-related budgets, monitor expenditure and utilities, and identify opportunities to improve cost efficiency.

Building and Facilities Management

• Manage cleaning, security, maintenance, waste, pest control and workplace presentation.
• Inspect facilities and coordinate preventative maintenance, repairs and emergencies.
• Manage access control, keys, alarms, CCTV, furniture and minor office improvements.

• Planned inspections and maintenance completed by agreed due dates.
• Urgent faults and safety-critical repairs escalated immediately and resolved within agreed service levels.
• Workplace presentation meets the agreed Jarat standard, with recurring issues tracked and corrected.

Health and Safety Compliance

• Maintain health and safety files, registers, appointments and supporting evidence.
• Coordinate risk assessments, inspections, corrective actions, fire equipment servicing and emergency drills.
• Record and escalate incidents, non-compliance and overdue actions.

• Required files and registers remain current and audit-ready.
• Fire equipment, inspections and drills completed within prescribed or agreed timelines.
• Corrective actions closed by due date, with no repeat high-risk findings caused by poor follow-up.

IT and Employee Technology Support

• Coordinate internet, network, printer, phone, computer and software support.
• Manage new employee technology setup and employee exit deactivation and returns.
• Maintain IT asset, licence, warranty and support-contract records.

• New employee equipment and access ready by the agreed start date.
• IT faults logged promptly and resolved or escalated within the applicable service level.
• Asset and licence registers reconciled and updated monthly.

Office Administration and Management Support

• Manage office supplies, shared equipment and meeting-room bookings and readiness.
• Monitor prepaid electricity and essential services, loading electricity timeously.
• Support the GM and MD by following up actions, coordinating priorities and removing practical obstacles.
• Maintain and reinforce fair office house rules and standards of conduct in shared spaces.

• Essential supplies and electricity remain available, with avoidable interruptions prevented.
• Meeting rooms are available, prepared and appropriately equipped for confirmed bookings.
• Management actions are tracked, followed up and completed by agreed due dates.
• Workplace conduct matters are handled consistently and escalated appropriately.

Supplier Contract and Cost Management

• Manage supplier relationships, quotations, contracts, renewals and service performance.
• Verify completed work and invoices against approved quotations and agreements.
• Monitor budgets, utilities and operating costs and recommend efficiencies.

• Contract register, renewal dates and notice periods remain current.
• Supplier performance reviewed and material service failures resolved or escalated.
• Expenditure remains within approved budget or variances are explained and approved.