Warehouse Clerk

1 day ago
Prospecton, South Africa The HR Company Full-time
Reference: Dur000561-Quant-1

Our prospection chemical blending and distribution company requires a Warehouse Clerk who will be responsible for providing strong administrative and operational support within the warehouse while assisting and mentoring the warehouse team. The role acts as a key link between the warehouse staff, suppliers, drivers, finance, and management.

Duties & Responsibilities

Key Responsibilities:

Warehouse Administration
  • Process and maintain accurate warehouse documentation.
  • Capture goods received, stock movements, transfers, returns, and dispatches on the relevant systems.
  • File and maintain delivery notes, invoices, purchase orders, GRNs, picking slips, and other warehouse records.
  • Ensure all paperwork is completed accurately and submitted on time.
  • Assist with preparing daily, weekly, and monthly warehouse reports.
  • Maintain organised electronic and physical filing systems.
  • Follow up on outstanding documentation and discrepancies.
Invoices & Financial Administration
  • Receive and check supplier invoices against purchase orders, delivery notes, and goods received.
  • Verify quantities, pricing, product descriptions, and supporting documentation before invoices are submitted for processing.
  • Identify discrepancies between invoices and goods received and follow up with the relevant supplier or department.
  • Ensure invoices are properly authorised and routed to the appropriate person or department.
  • Maintain accurate records of outstanding invoices and supporting documentation.
  • Assist with resolving invoice queries and supplier account discrepancies.
  • Ensure that no stock receipt or invoice is overlooked due to incomplete paperwork.
Stock Control
  • Monitor stock movements and maintain accurate inventory records.
  • Assist with regular stock counts and investigate variances.
  • Check that stock received matches the relevant documentation.
  • Report shortages, excesses, damages, incorrect deliveries, and stock discrepancies.
  • Assist with maintaining correct stock locations and warehouse labelling.
  • Ensure that stock is properly controlled and that warehouse procedures are followed.
Backing Up the Warehouse Team
  • Provide support during busy periods, staff shortages, leave, or unexpected operational demands.
  • Ensure that essential warehouse functions continue when the Warehouse Supervisor is unavailable.
  • Help coordinate priorities and allocate tasks where appropriate.
  • Escalate serious issues, disciplinary matters, or decisions outside the role's authority to management.
Health, Safety & Housekeeping
  • Ensure warehouse safety procedures are followed.
  • Report hazards, damaged equipment, accidents, and near misses.
  • Maintain good housekeeping and ensure work areas remain clean and organised.
  • Ensure staff use the required PPE and follow safe working practices.
  • Promote a positive safety culture within the warehouse.

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