Buyers Assistant

We are seeking a highly organised and detail-oriented Buyers Assistant to support a busy Buying Department. The successful candidate will provide administrative, reporting, data management and operational support to the Buyers, while ensuring accurate product and order information is maintained.

Minimum Requirements

• Matric is essential.

• Minimum 2 years’ experience in a similar administrative role or within a retail environment.

• Experience in retail buying will be advantageous.

• A qualification in Fashion Design or a similar administrative field will be advantageous.

• Valid Code 8 driver’s licence.

• Advanced Microsoft Excel skills.

• Strong data capture and data management abilities.

• Excellent administrative and organisational skills.

• Strong numeracy and literacy skills.

• Excellent communication skills.

• Strong time management skills and the ability to work effectively in a demanding environment.

• Strong analytical and problem-solving abilities.

• Ability to work independently as well as within a team.

• Highly adaptable and able to respond to changing departmental requirements.

Key Responsibilities

Order Administration

• Update Open to Buy (OTB) sheets and communicate relevant information to Buyers.

• Maintain administration relating to products and orders placed by Buyers.

• Conduct product and order control checks to ensure data accuracy and integrity.

• Manage product tagging and courier requirements.

Reporting

• Follow up on outstanding orders and provide feedback to Buyers.

• Compile competitive pricing reports.

• Assist Buyers with reports relating to best and worst sellers, promotional products and other departmental requirements.

Delivery & Quality Approvals

• Check product deliveries against Buyer order specifications.

• Assist with product quality approval processes using samples received from the warehouse.

Sample Control

• Follow up with suppliers regarding outstanding samples.

• Maintain accurate sample records and archiving processes.

• Prepare samples for reviews and promotional activities.

• Compile review outcome documentation.

• Assist with sample management during promotional processes and ensure products are used correctly on behalf of the Buyers.

Store Support

• Provide timely feedback to relevant stakeholders regarding store and customer enquiries.

Key Competencies

• Excellent administrative and organisational skills.

• Advanced Excel and data management proficiency.

• Strong attention to detail and data accuracy.

• Excellent time management.

• Strong communication and interpersonal skills.

• Analytical and problem-solving ability.

• Flexible and adaptable approach.

• Ability to work effectively under pressure.

• Ability to work both independently and as part of a team.

Please note that only shortlisted candidates will be contacted. Should you not receive a response within 14 days, kindly consider your application unsuccessful.

Your CV will be retained on our database for future opportunities that may match your profile. Candidates are also welcome to submit their CVs directly to info@profilepersonnel.co.za or register on our website at https://www.profilepersonnel.co.za/vacancies/ for consideration for future roles.

Skills

• Adaptability
• Administrative
• Buying
• Data Management
• Microsoft Excel
• Retail Buying
• Teamwork
• Time Management