Assistant Operations and Supply chain Manager Port Elizabeth

2 days ago

Port Elizabeth, Eastern Cape, South Africa Jobs4All Full time
Assistant Operations and Supply chain Manager
Port Elizabeth

Job Summary:
Assist in the procurement of goods and services for a manufacturing plant, ensuring cost-effectiveness, quality, and timely delivery. Main responsibilities included developing purchasing strategies, managing supplier relationships, negotiating contracts, and assisting in supervising a team of purchasing staff. Also contributed to inventory management, cost control, and risk mitigation.
 
Duties and Responsibilities:
  • Assist in Developing Purchasing Strategies: Contributed to creating and implementing purchasing policies and strategies aligned with organizational goals and budget.
  • Supplier Management: Assisted in identifying, evaluating, and selecting suppliers based on quality, price, and reliability, while maintaining strong relationships with existing vendors.
  • Contract Negotiations: Involved in or solely conducted negotiations on contracts, pricing, and delivery terms to secure optimal value.
  • Inventory Management: Worked closely with inventory control teams to determine optimal stock levels, reduce waste, and ensure timely material availability.
  • Cost Control: Monitored purchasing expenses, identified cost-saving opportunities, and supported management of the purchasing budget.
  • Quality Assurance: Ensured that all procured goods and services met required quality standards and specifications.
  • Team Supervision: Assisted in supervising and mentoring purchasing staff, delegating tasks, and guiding purchasing processes.
  • Risk Management: Identified potential supply chain risks and helped develop mitigation strategies.
  • Record Keeping: Maintained accurate and up-to-date records of purchases, contracts, and supplier information.
  • Regulatory Compliance: Ensured purchasing activities were compliant with relevant regulations and internal policies.
  • Daily Operations Oversight: Oversaw daily departmental operations in the absence or on behalf of the department manager, ensuring efficient workflow and task completion.
  • Process Optimization: Identified inefficiencies in operational processes and implemented improvements to enhance productivity and reduce costs.
  • Resource Management: Managed personnel, materials, and equipment to maximize resource utilization and minimize waste.
  • Quality Control: Implemented and monitored quality control measures to ensure deliverables met required standards.
  • Team Building: Planned and facilitated team activities, promoting a collaborative and productive work environment.
  • Strategic Planning: Supported the development and execution of operational strategies aligned with broader business objectives.
  • Compliance Management: Maintained adherence to company policies, safety regulations, and industry standards.
  • Reporting: Prepared and presented performance and progress reports to senior management.
  • Cross-Functional Communication: Ensured clear and effective communication with internal departments and stakeholders to support cohesive operations.
  • Ad Hoc Duties: Performed additional functions as required, based on the needs of the department or organization.
Key Skills and Competencies:
  • Strong Negotiation and Communication Skills: Proven ability to interact effectively with suppliers and internal stakeholders to secure favorable terms and maintain alignment across departments.
  • Analytical and Problem-Solving Skills: Skilled in analyzing procurement data, identifying trends, and making strategic, data-driven decisions.
  • Leadership and Management Abilities: Experienced in supervising teams and overseeing day-to-day purchasing and operational functions.
  • Procurement Knowledge: Well-versed in procurement principles and best practices, including sourcing, contract negotiation, and supplier relationship management.
  • Technical Proficiency: Proficient in Microsoft Office Suite and various purchasing and ERP software systems to manage procurement workflows and reporting.
  • Inventory and Supply Chain Management: Hands-on experience in managing inventory levels and understanding end-to-end supply chain operations.
  • Operations Management: Background in optimizing operational efficiency and aligning supply chain functions with broader business objectives.
  • Language Proficiency: Bilingual in English and Mandarin, enabling effective communication across diverse suppliers and stakeholders.
 KPA (Key Performance Indicator):
· Attendance
· Communication
· Problem Solving
· H&S
· Negotiation skills
 
Personal Attributes:
· Accuracy
· Attention to detail
· Good Understanding of business operations
· Interpersonal skills

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