Engagement and Place Co-ordinator

Salary: £31, £32,080 with progression to £34,610  per annum

Newcastle University is a great place to work, with excellent benefits. We have a generous holiday package; plus the opportunity to buy more, great pension schemes and a number of health and wellbeing initiatives to support you.

Closing Date: 28 November 2025

The Role 

We are seeking a motivated and collaborative Engagement Coordinator to support and enhance engagement activity across the Faculty of Medical Sciences (FMS). This key role will help deliver the University's Engagement and Place Strategy, ensuring that our research and education connect meaningfully with patients, the public, and our regional and national partners.

You will work closely with the Faculty Director of Engagement and Place, the VOICE team, the Newcastle Health Research Partnership, and colleagues across the University — including leads for Engagement and members of the Faculty and Student Recruitment, Marketing and Communications team — to co-ordinate, deliver and evaluate engagement activity.

You will play a vital role in supporting the development of patient and public involvement (PPI) practice across the Faculty, helping to strengthen collaboration between researchers, students, and the wider community.

To co-ordinate engagement activity for the Faculty of Medical Sciences, in support of the University's Engagement and Place Strategy and develop patient and public involvement practice across the Faculty.  Working closely with the Faculty Director of Engagement and Place, VOICE team, Newcastle Health Research Partnership, University leads for Engagement and other members of the FMS Student Recruitment, Marketing and Communications team to ensure that the Faculty delivers engagement plans within deadlines and to agreed standards.

This is a full time, fixed term position available for the duration of 12 months.

For all informal enquiries please contact:

Key Accountabilities
Contribute to the development and delivery of the Faculty of Medical Sciences Engagement and Place Plan, working with the Faculty Director of Engagement and Place and reporting to the Faculty Communications ManagerCo-ordinate Faculty engagement project meetings and committees, preparing agendas, papers, minutes and follow-up actions. Co-ordinate engagement projects and working groups as requiredCo-ordinate the Faculty seed corn funding, the Tilly Hale Awards, including marketing, managing applications, panel review, monitoring and reportingDeliver activity that ensures researchers and educators are aware of the benefits and impact of public and patient engagement, and the involvement of the public in the design and dissemination of research and educationDeliver the Faculty's Engagement Showcase, liaising across the Faculty to ensure a joined-up approach, for example with colleagues in related PPI/E rolesSupport colleagues in the planning and delivery of participatory engagement events such as through developing event objectives, marketing and communication materials, organisation, evaluation and dissemination of findings and impactProvide day-to-day support for colleagues who wish to undertake engagement and involvement activity by providing information, training and advice on engagement-related queries; hosting drop-in sessions; keeping the Faculty internal and external webpages up to dateDisseminate and build awareness of best practice in PPI/PPE strategies across the Faculty, encouraging uptake of relevant opportunitiesWorking with the Director of Engagement and Place, VOICE colleagues and Newcastle Health Research Partnership; establish and maintain effective working relationships with relevant external stakeholders including patient groups, community groups, voluntary sector and the NHSWith the Director of Engagement and Place, develop a coordinated approach to engagement within the Faculty, via streamlined processes and effective communicationsIdentify engagement opportunities across the faculty and liaise with Institutes and Schools, providing a cohesive presence at engagement events and activitiesWith the Director of Engagement and Place, develop and maintain a system of recording Faculty engagement activity to produce regular reports to Faculty Executive Board and the University Engagement and Place CommitteeWith the Director of Engagement and Place, manage and monitor the Faculty engagement and place budgetThe Person 
Knowledge, Skills and Experience 
Proven interpersonal skills including dealing with challenging situationsExcellent written and oral communication skills and the ability to relate to a wide range of peopleAbility to coordinate activity across a large complex organisationWorks independently with minimal direction/oversightInteracts professionally and confidently with all levels of an organisationExcellent IT skills, web authoring and database useWorks with high level of accuracyWorks calmly and confidently under pressureExcellent planning, organisation and prioritisation skillsExperience of event organisation and delivery  

Desirable

Experience of budget analysis Knowledge of engagement practices between higher education institutions and public bodies Knowledge of structures that support the research and teaching environment Attributes and Behaviour
Communicating
Use clear, concise and accurate communication, tailoring the approach accordingly and encouraging a two-way communication processEncourages and supports a free flow of communication and information across the institution and to a wider audience where appropriateUnderstands how best to appeal to the other person/group correctly interpreting the right way to approach a situationPlanning and Organising
Effective at organising and managing complex heavy workloadsSets own priorities in conjunction with the wider team and area objectivesProjecting Confidence
Projects a positive attitude through personal confidence and enthusiasm in order to achieve organisational successInspires the trust and confidence of othersEnergises others by being passionate about their work areaDisplays genuine interest and confidence when dealing with a diverse range of academic disciplines, services and student activities across the UniversityHigh level of self-motivation and remains calm when responding to challenging situationsTeam Working 
Works collaboratively with othersPlays a positive role in teams and establishes and grows relationships across the organisation when different skills, expertise and opinions are valuedUnderstands colleagues, students and other key stakeholdersQualifications
HNC or HND (or equivalent)

Or 

Broad vocational experience, acquired through a combination of job-related vocational training and considerable on-the-job experience, demonstrating development through involvement in a series of progressively more demanding relevant work/roles

Newcastle University is a global University where everyone is treated with dignity and respect.  As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.

We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society.  We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent.  We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.

At Newcastle University we hold a Gold Athena Swan award in recognition of our good employment practices for the advancement of gender equality.  We also hold a Race Equality Charter Bronze award in recognition of our work towards tackling race inequality in higher education REC.  We are a Disability Confident employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.

In addition, we are a member of the Euraxess initiative supporting researchers in Europe. 

Requisition ID: 28811

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