Project Scheduler

The role of the Project Scheduler is to review project scopes, client requirements, objectives, and constraints within the Infrastructure Delivery Division (IDD) to develop effective scheduling strategies that enable timely and efficient project delivery. The role ensures that programme and project teams are fully supported in translating project plans into practical, realistic, and measurable project schedules that guide execution, monitoring, and successful completion.

Scheduling Strategy Development

• Review project scopes, client requirements, objectives, and constraints to develop comprehensive scheduling strategies that enable efficient and timely project delivery.
• Develop integrated project plans that define the execution approach, sequencing, and key milestones to meet project objectives.
• Identify areas requiring further scope definition and ensure scheduling strategies are aligned with overall project and programme goals.

Schedule Management

• Develop and implement the Project Schedule Management Plan (PSMP) and contribute to the development of Infrastructure Programme Implementation Plans (IPIPs) and Project Execution Plans (PEPs).
• Prepare and maintain project-specific procedures and standards related to schedule management and control.
• Support project teams in translating project plans into realistic, resource-loaded, and fully integrated project schedules, including Master Schedules and detailed activity schedules.
• Verify that all schedules adhere to established standards, templates, and reporting requirements across the division.

Schedule Analysis and Reporting

• Conduct detailed schedule analysis to assess time impacts, delays, and forecasting trends, including management of schedule reserves.
• Identify and communicate early warnings to project teams regarding potential schedule deviations or risks, and propose corrective or acceleration measures.
• Determine and monitor project milestones and critical paths, including identification of near-critical activities.
• Facilitate full integration of schedules across all project disciplines, i.e. engineering, design, procurement, and construction — including contractor and subcontractor schedules.
• Perform Earned Value Analysis (EVA) to assess project performance and progress against baseline schedules.
• Maintain, update, and report on schedules regularly, ensuring timely and accurate reporting to all relevant stakeholders.
• Prepare schedule close-out reports that document historical performance, deviations, and lessons learned to improve future planning and execution.

Stakeholder Engagement

• Collaborate with internal and external stakeholders, including clients, consultants, and contractors, to ensure alignment and effective communication on project schedule expectations, updates, and performance.
• Present schedule status, forecasts, and risk insights to project and programme and relevant forums.

Key Measurements of Outputs

• Percentage of programmes/projects with approved baseline schedules completed within the required timeframe after initiation.
• Number and percentage of project schedules updated and submitted monthly against total active projects.
• Percentage of PSP (Professional Service Provider) and contractor schedules analysed, reviewed, and validated monthly.
• Submission of accurate and up-to-date project and programme schedule status reports within defined reporting deadlines.
• Percentage of project schedules successfully loaded and updated on the Project Portfolio Management System (PPMS).
• Number of schedule-related risks identified and remedial or recovery actions proposed and implemented for PSPs and contractors.

Qualifications

• A degree in Engineering, Construction Management, Project Management, Project Planning and Scheduling, or an equivalent qualification.

Experience

• 10 years of relevant experience as a Project Planner/Scheduler, preferably within the infrastructure or built environment sector.
• Demonstrated experience in the development and management of project and programme master schedules across the full project lifecycle.
• Strong knowledge and practical understanding of project management principles, methodologies, and processes.
• Proven ability to prepare high-quality reports and presentations for technical and executive audiences.
• Hands-on experience with enterprise project and programme management systems, ensuring data integrity and integration across platforms.
• Advanced proficiency in MS Office applications, including Excel, Outlook, SharePoint, Word, and PowerPoint.
• Extensive experience in the implementation and use of Primavera P6 and MS Project for project scheduling, tracking, and performance analysis.

TECHNICAL COMPETENCIES

Written Communication

• Understands that different writing styles are required for different documents or audiences.
• Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
• Has a solid mastery of writing principles such as grammar, sentence construction etc.

Reporting

• Designs / customizes reports to meet user needs.
• Prepares complex or tailored reports, gathers information from a variety of sources, analyses and includes in a report.
• Keeps standard reports under review and proposes improvements to meet user needs.

Problem Solving

• Identifies complex problems based on a broad range of factors, many of which are ambiguous or difficult to define.
• While remaining guided by organisational values, identifies optimal solutions, thinking first in terms of possible approaches and flexibilities in the system vs. blind adherence to rules or procedures.
• Implements solutions to complex problems, then evaluates the effectiveness and efficiency of solutions and identifies needed changes.

Stakeholder Management

• Actively engages partners and encourages others to build relationships that support DBSA objectives.
• Understands and recognises the contributions that staff at all levels make to delivering priorities.
• Proactively manages partner relationships, preventing or resolving any conflict.
• Adapts style to work effectively with partners, building consensus, trust and respect.
• Delivers objectives by bringing together diverse stakeholders to work effectively in partnership.

Planning and Organising

• Plans and manages multiple priorities and deadlines.
• Uses effectively advance time management processes to deal with high workload and tight deadlines.
• Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
• Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning

Data Collection and Analysis

• Skilled in the use of advanced/complex analytical techniques.
• Is able to use judgement to decide upon the most appropriate analytical techniques according to the situation.
• Recognises underlying principles, patterns, or themes in an array of related information, and determine whether additional information would be useful or necessary.
• Through an in-depth understanding of the business environment, reviews outputs of analysis to identify anomalies and draws conclusions, relating these to operational circumstances.
• Can model a range of scenarios covering all potential business circumstances and highlight potential risks/opportunities.

LEADERSHIP/BEHAVIOURAL COMPETENCIES

Achievement Orientation

• Delivers work on time and quality and follows through on agreed commitments.
• Views new work experiences as an opportunity for growth.
• Reacts immediately to overcome setback or / and obstacles in order to meet goals. Recognises and acts upon current opportunity.
• Make specific changes to systems and processes in order to improve efficiency and quality.
• Formulates own objectives and action plans in order to achieve a measurable improvement in the future.

Attention to details

• Double-checks the accuracy of information or work.
• Ensure that the work produced doesn't contain any errors.

Conceptual thinking

• Uses knowledge of theory or of different past situation to look at current situation.
• Applies learned concepts across various situations.

Customer service orientation

• Makes self fully available, especially when the customer is going through a critical period.
• Requests on-going feedback from customers and takes action in response to it; manages to retain and capitalise on existing customers.
• Takes the "extra step" to resolve customer issues appropriately, even in the case where they do not fall under own area of responsibility.
• Is aware of the level of service offered by the competition and provides more for customers than they expect.

Decisiveness

• Acts promptly to address urgent needs, taking quickly those decisions which need to be taken.
• Assesses available information to reach a clear view of key options and selects the best option at the time.
• Thinks on their feet when necessary.

Integrity

• Publicly admits having made a mistake.
• Speaks out when it may hurt a trust relationship.

Self-awareness and self-control

• Feels impulse to do something inappropriate and resist it.
• Resist temptations to act immediately without thinking but does not take positive action.
• Feels strong emotions such as anger, extreme frustration, or high stress) and holds them back.
• Does not do anything but restrain feelings (does not act to make things better).

Strategic and Innovative thinking

• Feels impulse to do something inappropriate and resist it.
• Resists temptations to act immediately without thinking but does not take positive action.
• Feels strong emotions such as anger, extreme frustration, or high stress) and holds them back. Does not do anything but restrain feelings (does not act to make things better).

• Does not do anything but restrain

• The KPA's, competencies and relationships listed in this advert, is not exhaustive and the incumbent will be expected to undertake additional duties within their capacity to meet the needs of business and/or the business unit.